Recruitment / Hiring Process


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 Recruiting Process (University Staff and Faculty, Academic Staff, Limited (FASLI))

All search and screen committees must follow the UW System Administrative Policy 1275: Recruitment Policies and UW-Stevens Point Handbook procedures listed in Chapter 3, Sections 1, 2, and 6.

Recruitment Process Checklist

Recruitment OneDrive

Pre-Search
All forms listed below are required to post the position.

Please use the HR Position Request available on the Recruitment/Hiring E-Forms page

Position Description Template
Position Posting Supplemental Form (formerly Form 1 and US Hiring Form)

Search and Screen Committee Composition (formerly Form 3)

Recruiting Confidentiality Form

Americans with Disability Act (formerly Form 2)

Recruitment Plan (formerly Form 4)

 

Search
To Initially Screen Applicants

Use an initial screening tool to access qualifications to assess application materials.

Initial Screening Tool - Word Version

Initial Screening Tool - Excel Version

To Bring Candidates for On-Campus/Final Interview


Complete Background Check Form (CBC/Fin/SHRC/POPE) for finalists before, during, or after on-campus/final interviews.

Interview Request & Applicant Log (formerly Form 7) (Submission through DocuSign required)

Background Check Form (CBC/Fin/SHRC/POPE)
Committee's Final RecommendationAppraisal for Finalist Candidates (formerly Form 9) (Submission through DocuSign required)

 

Offer, Acceptance, and Hire
All forms listed below are required to hire the position/close the search
Reference Checks are conducted, if not already completed. Submit at least 2 reference checks to HR.

FASLI

Recommendation for Faculty or Academic Staff Appointment (formerly Form 10) (Submission through DocuSign required)
PAF e-form (Submission through DocuSign required)
Relocation Stipend Request
UW System Educational Codes

University Staff

Recommendation for University Staff Appointment Form

 University Staff Temporary Employees (USTEs)

This section is for temporary appointments into non-exempt University Staff positions.

Fill out the Position Description Template and send to HR@uwsp.edu for the position to be titled.

Fill out the University Staff Temporary Employee Request and route through the signature approval chain through DocuSign ending with HR@uwsp.edu being the final "Receives a Copy".

With the Background Check Form (CBC/Fin/SHRC/POPE), request the necessary checks to be completed.

Considerations:

USTEs are limited to 1,040 hours in a 12-month period. There are also Affordable Care Act (ACA) implications. It is the best practice to keep USTEs at 29.75 hours a week or fewer OR 130 hours a month or fewer.

If the funding involves a 133 or 144 account, please route through the Grant Accountant.

If you do have an individual identified, list TBD on the USTE Request Form and speak with your HR Business Partner on options to find a candidate.

If you would like to offer a salary above the minimum of the range, you must seek approval from the Director of HR.

Please provide three weeks lead time before the start date for HR to conduct checks and prepare the contract and on-boarding information.

 Waiver/Interim Appointments

This section is for new temporary appointments into exempt Academic Staff and Limited positions.

Fill out the Position Description Template to ensure the position in titled properly.

Recommendation for Faculty or Academic Staff Appointment (formerly Form 10) (Submission through DocuSign required)

If this position will require a FASLI employee to be on Leave Without Pay, fill out the Leave Without Pay form found on the Policies page.

With the Background Check Form (CBC/Fin/SHRC/POPE), request the necessary checks to be completed.

 Continuing Appointments

This section is for continuing appointments of exempt Academic Staff and Limited positions.

Continuing Appointment Form (Submission through DocuSign required)

Personnel Appointment Form (PAF) E-Form (Submission through DocuSign required)

Waiver Request Form (Submission through DocuSign required)

If contnuing an appointment will require a FASLI employee to remain on Leave Without Pay, fill out the Leave Without Pay form found on the Policies page.

With the Background Check Form (CBC/Fin/SHRC/POPE), request the necessary checks to be completed.

 Graduate Assistants

This section is for new and continuing appointments of Graduate Assistant positions.

Graduate Assistant Appointment Form (Submission through DocuSign required)

Graduate Assistant Calculator

With the Background Check Form (CBC/Fin/SHRC/POPE), request the necessary checks to be completed.

 Adjunct Pools

Information Coming Soon

 E-Forms

An Overview of the BP Logix System

BP Logix in a web-based electronic workflow system and tracking tool. The UW-Stevens Point position request process is incorporated into this system, including approvals that will occur online. This electronic process will effect all employees on campus who participate in the search process including administrative assistants, signature authorities, search and screen committee members, and HR recruitment specialists.

We use this electronic process because previously, all searches required paper forms. The submission of physical forms and files occurred in a variety of modes including, email, written requests, completed forms, etc.  This often led to confusion and delays in the hiring process, which many times results in stakeholder dissatisfaction.  

This system should be used any time that a position is requested, a search and screen committee is created, a recruitment efforts plan is developed, or a PAF is needed. 

Resources 

HR E-Forms Quick Guide

Frequently Asked Questions

Helpful Hints

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​ENABLE POP-UPS

To view attachments, please enable pop-ups. Additional information on enabling pop-ups can be found at the following link: https://kb.wisc.edu/helpdesk/page.php?id=15047

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​CLOSE AND SAVE FOR LATER

On all forms that have the button shown, you are able to save the progress made and return to enter more information later. 

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​UWSP SEARCH NUMBERS

Searches will no longer receive search numbers that appear like "22-54F63". These internal organizational tools are not needed, because BP Logix will assign these numbers automatically. These numbers will serve the same purpose; to keep search materials organized. 

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​USING FOCUSED INBOX

The web version of Outlook automatically sorts the BP Logix emails into the "Other" inbox, not the "Focused" inbox. If you use this feature, please monitor both inboxes regularly. 

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​OUTSIDE PROCESSES

Titling review, approval of the screening tool, posting the position, receipt of applications and disposition changes, criminal background checks, and reference checks all happen outside of BP Logix still.

 Recruitment Training

Ethical and Equitable Search Training (MANDATORY). Enroll and complete the training before/as the search is starting.

Ethical and Equitable Search Training is now available online through Canvas as a self-directed course allowing you the flexibility to take the course at your convenience. You are still REQUIRED to enroll and complete the training before/as the search is starting. This training is required every two years.

For additional training and resources, see the Trainings folder in the Recruitment OneDrive.

 

Supporting Equity, Diversity, and Inclusivity During a Search

Project Implicit

Understanding Implicit Bias, by the Kirwan Institute for the Study of Race and Ethnicity

Searching for Excellence & Diversity - A Guide for Search Committees

Reviewing Applicants: Research on Bias and Assumptions

Ladder of Inference: Making Better Judgements and Decisions

 Titling

About


The University of Wisconsin System (UWS) has a comprehensive titling structure. Information about titles can be found through the UWS titling webpages including the UW System Titling Policy (1276)

Faculty, Academic Staff, and Limited titles - this document is linked through the UWS Policy 1276 as Appendix 1A

University Staff - the drop down menus describe the functions of a title; the spreadsheet at the bottom of the page shows the pay ranges

Human Resources titles non-instructional staff appointments. Academic Affairs titles faculty and instructional staff appoinments. For full information about the titling process for Academic Staff and Limited Appointee, review Academic Staff and Limited Titles.

Resources


Use the below resources to aid in title determination.

Duties Comparison - Fillable Form

 For any questions about the titling process, please consult Human Resources. Contact us at hr@uwsp.edu.

UWS is undergoing a Title and Total Compensation Project. Visit our Title and Total Compensation webpage to learn more about the future structure of our titles, job descriptions, and compensation.

 TAM (Talent Acquisition Manager)


TAM (Talent Acquisition Manager) allows for candidates to apply, recruitment committee members to screen applicants, and Human Resources to hire individuals. 

Using the link above, navigate into TAM. You will be prompted to log in using your UWSP email and password. 

For additional technical support, refer to the HRS KnowledgeBase Documents provided by UW System.

 Volunteers

Volunteers are allowed for UW-Stevens Point operations when contributing to the mission of the campus and following certain requirements. It is important that we take appropriate steps to protect the interests of the University and State as well as the interests of the volunteers.

Complete Volunteer Guidelines
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Recruiting/Hiring E-Forms


 

Checklists

Recruiting Checklist - FASLI

Recruiting Checklist - US

Training

Ethical and Equitable Search Training (MANDATORY). Enroll and complete the training before/as the search is starting.

***NEW TRAINING FORMAT*** Ethical and Equitable Search Training is now available online through Canvas as a self-directed course allowing you the flexibility to take the course at your convenience. You are still REQUIRED to enroll and complete the training before/as the search is starting. This training is required every two years.

For additional training and resources, see the Trainings folder in the Recruitment OneDrive.

Forms/Process

All search and screen committees must follow the UW System Administrative Policy 1275: Recruitment Policies and UW-Stevens Point Handbook procedures listed in Chapter 3, Sections 1, 2, and 6.

University Staff Searches
For the full search process, please see the checklist.

Pre-Search
All forms listed below are required to post the position. 

 ​Please use the Position Justification Process available on the Recruitment/Hiring E-Forms page

Position Description Template



Recruiting Confidentiality Form


Search
To Initially Screen Applicants

Use an initial screening tool to access qualifications to assess application materials.
Initial Screening Tool

Initial Screening Tool - Excel Version

​To Bring Candidates to Campus


Candidates can complete the Background Check in the HR Office or please confidentially collect the completed check and send to HR.
Notify your HR Contact or use the template provided. 

Request to Interview Template

Background Check Form (CBC/Fin/SHRC/POPE)

Committee's Final Recommendation


Notify your HR Contact or use the template provided. 

Final Recommendation Template

Offer, Acceptance, and Hire
All forms listed below are required to hire the position/close the search
​​Rejected Offers Survey

University Staff Temporary Employees (USTEs)

Fill out the Position Description Template and send to HR@uwsp.edu for the position to be titled.

Fill out the University Staff Temporary Employee Request and route through the signature approval chain through DocuSign ending with HR@uwsp.edu being the final "Receives a Copy".

With the Background Check Form (CBC/Fin/SHRC/POPE), request the necessary checks to be completed.

Considerations:

USTEs are limited to 1,040 hours in a 12-month period. There are also Affordable Care Act (ACA) implications. It is the best practice to keep USTEs at 29.75 hours a week or fewer OR 130 hours a month or fewer.

If the funding involves a 133 or 144 account, please route through the Grant Accountant.

If you do have an individual identified, list TBD on the USTE Request Form and speak with your HR Business Partner on options to find a candidate.

If you would like to offer a salary above the minimum of the range, you must seek approval from the Director of HR.

Please provide three weeks lead time before the start date for HR to conduct checks and prepare the contract and on-boarding information.


Faculty, Academic Staff, Limited (FASLi) Staff Searches
For the full search process, please see the checklist

Pre-Search
All forms listed below are required to post the position.

Please use the Position Justification Process available on the Recruitment/Hiring E-Forms page

Position Description Template

Form 1 - Position Announcement Form
 

Form 2 - Americans with Disability Act


Recruitment Plan (formnerly Form 4)

 
​Search
To Initially Screen Applicants

Use an initial screening tool to access qualifications to assess application materials.
Initial Screening Tool

Initial Screening Tool - Excel Version

To Bring Candidates to Campus

Candidates can complete the Background Check in the HR Office or please confidentially collect the completed check and send to HR.
Form 7 - Interview Request & Applicant Log

Background Check Form (CBC/Fin/SHRC/POPE)
Committee's Final Recommendation
Form 9 - Appraisal for Finalist Candidates
Offer, Acceptance, and Hire
All forms listed below are required to hire the position/close the search
Recommendation for Faculty or Academic Staff Appointment (formerly Form 10)
PAF e-form
Relocation Request
UW System Educational Codes
​​Rejected Offers Survey

Interview Questions

Appropriate and Inappropriate Interview Questions

Fair Hiring and Avoiding Loaded Interview Questions

Volunteers


Volunteers are allowed for UW-Stevens Point operations when contributing to the mission of the campus and following certain requirements. It is important that we take appropriate steps to protect the interests of the University and State as well as the interests of the volunteers.

Complete Volunteer Guidelines