Additional Resources

Position Description Template, send to ​hr@uwsp.edu for the position to be titled.

Duties Comparison - Fillable Form

 Contact us at hr@uwsp.edu.

UWS implemented a Title and Total Compensation Project. Visit our Title and Total Compensation webpage to learn more about the structure of our titles, job descriptions, and compensation.
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The Ethical and Equitable Search Training​ is required for all Search and Screen Committee members every two years. This new course utilizes the LinkedIn Learning course on Unconscious Bias to understand the many biases that can occur during a search for employees. This LinkedIn course has been added into Canvas to enable us to track who has taken the course. You will need your UWSP Username and Password to sign in. There are knowledge checks after each section and a summative quiz. Don't worry about your score. The goal is to learn about the many forms of bias. 

Ethical and Equitable Search Training Tipsheet​

​For additional training and resources, visit our Recruitment Resources​ (UWSP Login Required)​

All search and screen committees must follow the UW System Administrative Policy 1275: Recruitment Policies and UW-Stevens Point Handbook procedures listed in Chapter 3, Sections 1, 2, and 6.

Recruitment Process Checklist

Recruitment Resources (UWSP Login Required)​​​

Guide to filling out Request to Interview and Finalist Appraisal Forms

To Initially Screen Applicants	Use the pre-filled screening tool provided by HR at time of posting ​to access qualifications.
To Bring Candidates for On-Campus/Final Interview Complete HR Background Check Request F​orm via E-Forms (CBC, Fin, MRC, Professional References, and/or POET) for finalists before, during, or after on-campus/final interviews.	IRF-Interview Request Form (Submission through DocuSign required) (DocuSign eSignature assistance) ​​H​R Background Che​ck Request
Committee's Final Recommendation	FAF-Finalist Appraisal Form (Submission through DocuSign required) (DocuSign eSignature assistance​)

This section is for new temporary appointments into non-exempt University Staff positions or exempt Academic Staff and Limited positions. University Staff Temporary Employees (USTEs) are Fair Labor Standards Act (FLSA) non-exempt positions and Waiver/Interim appointments are FLSA exempt based on duties. FLSA statuses can be found within the SJD Library.

For all positions:

Fill out the Position Description Template and send to HR@​uwsp.edu  for the position to be titled.

With the ​​H​R Background Che​ck Request, request the necessary checks to be completed.

University Staff Temporary Employees (USTEs)

Use the ​Hire Form to hire any USTEs.

All USTEs are required to have a Criminal Background Check (CBC) and Misconduct Reference Check (MRC) completed prior to starting employment with UWSP.  Please ensure you have requested these checks when you submit the Hire Form.

Considerations:

USTEs are limited to 1,040 hours in a 12-month period. There are also Affordable Care Act (ACA) implications. It is the best practice to keep USTEs at 29.75 hours a week or fewer OR 130 hours a month or fewer.

USTE-University Staff Temporary Employee Fringe Benefit Considerations​​

If you do not have an individual identified, list TBD on the Hire Form and speak with your HR Business Partner on options to find a candidate.

If you would like to offer a salary above the minimum of the range, discuss with your HR Business Partner.

Please provide three weeks lead time before the start date for HR to conduct checks and prepare the contract and on-boarding information.

Waiver/Interim Academic Staff and Limited Appointments

Use the ​Hire Form to hire a waiver or interim employee.

If this position will require a FASLI employee to be on Non-Medical Leave of Absence or Unpaid Leave Without Pay, see the UWSP Time, Absence, and Earnings page, Extended Leave section.

If this position will cause an employee to work above their 1.0 FTE, an Overload Form must be completed.

If an additional appointment is given after the original contract has been signed (i.e., increasing from 6 credits to 9 credits), complete another Hire Form. It should reference the original Hire Form. If this creates an overload, the Overload Form is also needed. Once approved it will be used with the original appointment information to create an additional appointment employment agreement. If the original employment agreement has not been signed, the  employment agreement can be changed before being signed. Please pay attention to DocuSign routing on the form.

For appointments where pay is being held until after work needs to be completed (i.e., course development, dissertation chair), the PAF-Personnel Action Form is needed in addition to the Hire Form. This allows for employment agreement processing to occur and pay to be held until after the work is completed. ​Please pay attention to DocuSign routing on the form.

Single Pay Salary Calculator

-When filling out forms, use the FTEs in the following chart to calculate estimated salaries for instructional appointments.

This section is for continuing appointments of exempt Academic Staff and Limited positions which were hired as no-intent to renew contracts and need to be renewed. No intent to renew contracts may be hired via a search, adjunct pool, or as a waiver/interim appointment. If the appointment was hired as a waiver, it may not be eligible for continuation. Contact your HR Business Partner to discuss a waiver hire being continued prior to completing the forms.

Use the ​Hire Form for any continuing appointments.

If this position will require a FASLI employee to be on Non-Medical Leave of Absence or Unpaid Leave Without Pay, see the UWSP Time, Absence, and Earnings page, Extended Leave section.

With the ​​H​R Background Che​ck Request, request the necessary checks to be completed.

If this position will cause an employee to work above their 1.0 FTE, an Overload Form must be completed.​

If an additional appointment is given after the original contract has been signed (i.e., increasing from 6 credits to 9 credits), complete another Hire Form. It should reference the original Hire Form. If this creates an overload, the Overload Form is also needed. Once approved it will be used with the original appointment information to create an additional appointment employment agreement. If the original employment agreement has not been signed, the  employment agreement can be changed before being signed. Please pay attention to DocuSign routing on the form.

For appointments where pay is being held until after work needs to be completed (i.e., course development, dissertation chair), the PAF-Personnel Action Form is needed in addition to the packet. This allows for contract processing to occur and pay to be held until after the work is completed. ​Please pay attention to DocuSign routing on the form.

Single Pay Salary Calculator

-When filling out forms, use the FTEs in the following chart to calculate estimated salaries for instructional appointments.​

This section is for new and continuing appointments of Graduate Assistant positions.

Use the ​Hire Form to hire/rehire any Graduate Assistant/Teaching​ Assistant/Research Assistant.

Single Pay Salary Calculator

​With the ​​H​R Background Che​ck Request​, request the necessary checks to be completed.

Link to the eForm System: https://eforms.uwsp.edu/workspace.aspx

An Overview of the BP Logix System

BP Logix is a web-based electronic workflow system and tracking tool. The UW-Stevens Point position request process is incorporated into this system, including approvals that will occur online. This electronic process will affect all employees on campus who participate in the search process including administrative assistants, signature authorities, search and screen committee members, and HR Business Partners.

We use this electronic process because previously, all searches required paper forms. The submission of physical forms and files occurred in a variety of modes including, email, written requests, completed forms, etc.  This often led to confusion and delays in the hiring process, which many times results in stakeholder dissatisfaction.  

This system should be used any time that a position is requested, a search and screen committee is created, a recruitment efforts plan is developed, or a PAF is needed. 

Resources 

HR E-Forms Quick Guide

Frequently Asked Questions

Helpful Hints:

ENABLE POP-UPS

-To view attachments, please enable pop-ups.

CLOSE AND SAVE FOR LATER

-On all forms that have the button shown, you are able to save the progress made and return to enter more information later.

UWSP SEARCH NUMBERS

-Searches will no longer receive search numbers that appear like "22-54F63". These internal organizational tools are not needed, because BP Logix will assign these numbers automatically. These numbers will serve the same purpose; to keep search materials organized.

USING FOCUSED INBOX

-The web version of Outlook automatically sorts the BP Logix emails into the "Other" inbox, not the "Focused" inbox. If you use this feature, please monitor both inboxes regularly.

OUTSIDE PROCESSES

-Titling review, posting the position, receipt of applications and disposition changes, criminal background checks, and reference checks all happen outside of BP Logix still.