Additional Resources

Position Description Template, send to HR-uwsp@support.uwsp.edu for the position to be titled.

Duties Comparison - Fillable Form

 Contact us at hr-uwsp@support.uwsp.edu.

UWS implemented a Title and Total Compensation Project. Visit our Title and Total Compensation webpage to learn more about the structure of our titles, job descriptions, and compensation.

Ethical and Equitable Search Training (MANDATORY). Enroll and complete the training before/as the search is starting.

Ethical and Equitable Search Training is now available online through Canvas as a self-directed course allowing you the flexibility to take the course at your convenience. You are still REQUIRED to enroll and complete the training before/as the search is starting. This training is required every two years.

For additional training and resources, visit our Recruitment Resources​ (UWSP Login Required)
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All search and screen committees must follow the UW System Administrative Policy 1275: Recruitment Policies and UW-Stevens Point Handbook procedures listed in Chapter 3, Sections 1, 2, and 6.

Recruitment Process Checklist

Recruitment Resources (UWSP Login Required)​​​

Guide to filling out Request to Interview and Finalist Appraisal Forms

To Initially Screen Applicants Use an initial screening tool to access qualifications to assess application materials.	Initial Screening Tool - Word Version Initial Screening Tool - Excel Version
To Bring Candidates for On-Campus/Final Interview Complete Background Check Form (CBC/Fin/SHRC/POPE) for finalists before, during, or after on-campus/final interviews.	IRF-Interview Request Form (formerly Form 7) (Submission through DocuSign required) (DocuSign eSignature assistance) Background Check Form (CBC/Fin/SHRC/POPE)
Committee's Final Recommendation	FAF-Finalist Appraisal Form (formerly Form 9) (Submission through DocuSign required) (DocuSign eSignature assistance​)

This section is for new temporary appointments into non-exempt University Staff positions or exempt Academic Staff and Limited positions. University Staff Temporary Employees (USTEs) are Fair Labor Standards Act (FLSA) non-exempt positions and Waiver/Interim appointments are FLSA exempt based on duties. FLSA statuses can be found within the SJD Library.

For all positions:

Fill out the Position Description Template and send to HR-UWSP@support.​uwsp.edu  for the position to be titled.

With the Background Check Form (CBC/Fin/SHRC/POPE), request the necessary checks to be completed.

University Staff Temporary Employees (USTEs)

Fill out the University Staff Temporary Employee Request and route through the signature approval chain through DocuSign ending with HR-uwsp@support.​uwsp.edu being the final "Receives a Copy". (DocuSign eSignature assistance​)

Considerations:

USTEs are limited to 1,040 hours in a 12-month period. There are also Affordable Care Act (ACA) implications. It is the best practice to keep USTEs at 29.75 hours a week or fewer OR 130 hours a month or fewer.

If the funding involves a 133 or 144 account, please route through the Grant Accountant.

If you do not have an individual identified, list TBD on the USTE Request Form and speak with your HR Business Partner on options to find a candidate.

If you would like to offer a salary above the minimum of the range, you must seek approval from the Director of HR.

Please provide three weeks lead time before the start date for HR to conduct checks and prepare the contract and on-boarding information.

Waiver/Interim Academic Staff and Limited Appointments

RAF-Recommendation for FASLI Appointment Form

If this position will require a FASLI employee to be on Non-Medical Leave of Absence or Unpaid Leave Without Pay, see the UWSP Time, Absence, and Earnings page, Extended Leave section.

If this position will cause an overload, a Request of Faculty or Academic Staff Overload Appointment must be completed. The overload form and additional information are available on the Academic Affairs forms page.

If an additional appointment is given after the original contract has been signed (i.e., increasing from 6 credits to 9 credits), just the Standalone PAF is needed. It should reference the original packet PAF number. If this creates an overload, the Overload Form is also needed. Once approved it will be used with the original appointment information to create an additional appointment contract. If the original contract has not been signed, the contract can be changed before being signed.

For appointments where pay is being held until after work needs to be completed (i.e., course development, dissertation chair), the Standalone PAF is needed in addition to the packet. This allows for contract processing to occur and pay to be held until after the work is completed.

-When filling out forms, use the FTEs in the following chart to calculate estimated salaries for instructional appointments.

This section is for continuing appointments of exempt Academic Staff and Limited positions which were hired as no-intent to renew contracts and need to be renewed. No intent to renew contracts may be hired via a search, adjunct pool, or as a waiver/interim appointment. If the appointment was hired as a waiver, it may not be eligible for continuation. Contact your HR Business Partner to discuss a waiver hire being continued prior to completing the forms.

CAF-Continuing Appointment Form

If this position will require a FASLI employee to be on Non-Medical Leave of Absence or Unpaid Leave Without Pay, see the UWSP Time, Absence, and Earnings page, Extended Leave section.

With the Background Check Form (CBC/Fin/SHRC/POPE), request the necessary checks to be completed.

If this position will cause an overload, a Request of Faculty or Academic Staff Overload Appointment must be completed. The overload form and additional information are available on the Academic Affairs forms page.

If an additional appointment is given after the original contract has been signed (i.e., increasing from 6 credits to 9 credits), just the Standalone PAF is needed. It should reference the original packet PAF number. If this creates an overload, the Overload Form is also needed. Once approved it will be used with the original appointment information to create an additional appointment contract. If the original contract has not been signed, the contract can be changed before being signed.

For appointments where pay is being held until after work needs to be completed (i.e., course development, dissertation chair), the Standalone PAF is needed in addition to the packet. This allows for contract processing to occur and pay to be held until after the work is completed.

-When filling out forms, use the FTEs in the following chart to calculate estimated salaries for instructional appointments.

This section is for new and continuing appointments of Graduate Assistant positions.

Graduate Assistant Appointment Form (Submission through DocuSign required) (DocuSign eSignature assistance​)

Graduate Assistant Calculator

With the Background Check Form (CBC/Fin/SHRC/POPE), request the necessary checks to be completed.

If you would like to create an adjunct pool (Lecturer) pool, reach out to your HRBP.

Copy, paste, and fill out the following information and attach a completed Position Description Template and send it to hr-uwsp@support.uwsp.edu​.

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Department:​​​​

UDDS (ex. K000000):

Business Title:

UW System Job Title: Lecturer

UW System Job Code: TL020

Proposed FTE: up to 12 credits (1.0 equivalent)

Proposed Funding String:

Annual or Academic Year:

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After submitting, your HRBP will work with the submitter to post the pool in TAM.

Link to the eForm System: https://eforms.uwsp.edu/workspace.aspx

An Overview of the BP Logix System

BP Logix is a web-based electronic workflow system and tracking tool. The UW-Stevens Point position request process is incorporated into this system, including approvals that will occur online. This electronic process will affect all employees on campus who participate in the search process including administrative assistants, signature authorities, search and screen committee members, and HR Business Partners.

We use this electronic process because previously, all searches required paper forms. The submission of physical forms and files occurred in a variety of modes including, email, written requests, completed forms, etc.  This often led to confusion and delays in the hiring process, which many times results in stakeholder dissatisfaction.  

This system should be used any time that a position is requested, a search and screen committee is created, a recruitment efforts plan is developed, or a PAF is needed. 

Resources 

HR E-Forms Quick Guide

Frequently Asked Questions

Helpful Hints:

ENABLE POP-UPS

-To view attachments, please enable pop-ups.

CLOSE AND SAVE FOR LATER

-On all forms that have the button shown, you are able to save the progress made and return to enter more information later.

UWSP SEARCH NUMBERS

-Searches will no longer receive search numbers that appear like "22-54F63". These internal organizational tools are not needed, because BP Logix will assign these numbers automatically. These numbers will serve the same purpose; to keep search materials organized.

USING FOCUSED INBOX

-The web version of Outlook automatically sorts the BP Logix emails into the "Other" inbox, not the "Focused" inbox. If you use this feature, please monitor both inboxes regularly.

OUTSIDE PROCESSES

-Titling review, approval of the screening tool, posting the position, receipt of applications and disposition changes, criminal background checks, and reference checks all happen outside of BP Logix still.