As a manager or a time approver you may have two payroll timelines to follow! The timelines are base on the employee's FLSA status.
Tip! Use your UWSP Outlook calendar to track and set aside time for montly and biweekly reviews and approvals.
Approve absences (leave) or No Leave Taken reports for FLSA Exempt Faculty, Academic Staff, Graduate Assistants, and Limited Appointees for the prior month by the 8th of the month. Ex: By September 8, approve dates of leave or No Leave Taken for August.
Approve time and for FLSA non-exempt employees (typically University Staff, some Academic Staff, and student employees) using the following timeline for the Monday following each pay period end date (see payroll schedule above for dates).
- Approvers review/resolve time exceptions by Noon Monday
- Approve payable time (including leave) - if no exceptions by Noon Monday
- Approvers review and resolve time exceptions on approved/corrected time (after 2 pm Monday)
- FINAL DEADLINE to approve payable time (and/or leave) is 4 pm Monday
The above timeline is the "worst case" of approval of payable time. If
all the time has been entered correctly, review and approval will only
need to be done once.
Example: Pay period ends on August 29, 2021. Your completed/final review, resolution of any issues, and approval is due by 4 pm on Monday August 30, 2021.
Additional tip for either type of payroll approval: Allow for overnight processing!