Purchasing Software For Use At UWSP

Information Technology purchases all software for UWSP including physical software and internet-based service software ("software as a service" (SAAS).)

See UWSP's Policy Regarding the Use of Non-Approved Information Technology Applications and Hardware for University Business and Instruction.

​IMPORTANT - UW System Directive

Work-related software purchases must comply with all state contracts.  Information Technology maintains the licenses for software used throughout the university. 

All Information Technology related products including hardware, purchased and no-cost software (e.g. "freeware"), must go through a review process.  

This review process ensures that these products:

  • Are supportable in the campus computing environment and will work with other reviewed technologies.
  • Do not pose an information security concern or potential threat. 
  • Are available through UW-System purchasing practices.


Before requesting a new software product

  1. Confirm the software is not already available.

    • Check to see if the new software you wish to acquire is already listed in our Software Catalog of approved, licensed software.

    • Contact your Campus​ Support Team member or IT Support person and ask if the software is already available through UWSP. If you need help identifying your Campus​ Support Team​ member, call the IT Service Desk (715-346-4357​) to get their name and contact information.

  2. If the software is already approved and available to UWSP campuses, contact IT Purchasing for contract and special software pricing.  You can purchase additional licenses if needed and request to have the software installed.  See the section below, How to have your newly acquired software installed.

To initiate a request for a new software product

Send an email to the Information Technology Purchasing Office.  

Your email must include all following information if applicable:

  • Department Contact

  • Funding source / Account for Charges

  • Business Justification (i.e., How is the product being used?, Are you logging in?, How?)

  • Software - Can it integrate with Canvas?

  • Product URL/Website

  • Link to product information about compliancy with Web Conte​nt Accessibility Guidelines (WCAG) 2.2​.

  • ​Link to product's Privacy Policy (PDF or URL)

  • Link to product's Terms and Conditions (PDF or URL)​

  • The name of the IT Staff person who helped you prepare your software request.

The software review process can take up to one to two weeks once your email request is received.

Please watch for an email from​ the IT Purchasing office with additional information​.

*Note:  Products must be reviewed EVERY year, even though some products may be renewals, and other products may be free.

How to have your newly acquired software installed

​Install on up to five machines:

Install on six​ machines or more:

  • for non-instructional department use enter an IT Workorder and Include the following,

    • Computer name(s) that need the installed software

    • Application name, version, and manufacturer

    • Number of licenses acquired through IT Purchasing or indicate if it is free or unlimited

    • Current location of software (e.g., IT Purchasing, download link, other)

    • Preferred completion date.

  • To install academic class software in a department computer lab, or in IT computer classrooms or homework labs see our Software Requests for Computer Classrooms and Homework Labs page for instructions on submitting your request and important semester deadlines.

If you have questions about the purchasing process, or have pre-purchase technical questions about software to be used at UWSP, please contact IT Purchasing. 

Contact Information

IT Purchasing
601 Division St
Stevens Point, WI 54481
Office: 715-346-4899

Orders can be picked up between 8am-3pm. 
Please make an appointment to ensure a staff person is available.