Information Technology

Important: To share a second Zoom screen (for example from your tablet, phone) you must have the Zoom app installed and In your Zoom meeting, you must enable participant sharing.

To enable participant sharing: 

At the bottom of your Zoom meeting screen, click the arrow to the right of the Share Screen button to open the Advanced Sharing Options. For Who can share?, select All Participants. "x" out of this Sharing Options pop up box to close.

Tip: It is strongly recommended that you disable notifications when sharing your mobile device screen so your participants don't see the banners announcing new Texts or Phone calls.

To share your mobile device screen: 

1. Go to https://share.zoom.us. 

2. Enter your Meeting ID and tap Share Screen. 

 

3. Tap Open.

 

4. Enter your Meeting Password and tap Continue.

 

5. Check your computer's Meeting screen. You will most likely need to click Admit to allow your mobile device to share its screen.

 

6. On the next screen tap the camera icon to Start, then tap Start Broadcast. You can also optionally tap the mic icon if you want to enable your audio during sharing.

 

You are now sharing whatever is displaying on your device.

7. To stop sharing your device screen, tap the meeting tile at the upper-right. 

    

8. Tap Stop Share, then under Screen Broadcast tap Stop Broadcast.

 

You are now back to sharing your single computer screen.

To take attendance in your Zoom session you just need to have your students respond to one or more Polling questions.

To access your polling results (which includes your student names),

1. Log into your Zoom web portal at wisconsin-edu.zoom.us.
   

2. To the right select Reports.

 

3. Under Usage Reports select Meeting.

 

4. Select Poll Report. If you have a lengthy report list, you can also toggle between searching by time range or meeting ID.
   

 

5. Click Search. This is important. Clicking Search changes your Report Type to Poll Report from the default Registration Report.
   

 

6. Place a check to the left of the Poll report you want. Click the Generate button that displays at the top of the list.
   

 

7. Click Continue.
   

 

8. At the left in the Report Type column you can verify that your report is a Poll report. To the right of the report click Download.
   

 

Zoom meeting Hosts have full access to manage a meeting's settings and hosting privileges. Co-hosts have a subset of host privileges. 

Before you add someone to a meeting as either a Host or Co-Host, review the limitations of a Co-Host role carefully.  Zoom's page, Host and Co-Host Controls in a Meeting lists the controls that are unavailable to designated co-hosts.

"Schedule Privilege" in Zoom must be granted first under your Zoom Settings.  Once you have added someone with Schedule Privileges, they will be able to schedule Zoom meetings for you along with your the meetings.

To give someone Zoom schedule privileges to your Outlook calendar,

Log into wisconsin-edu.zoom.us.

Click Settings at the left.

Scroll down.  In the Schedule Privilege section click the "+".  Type in the email address (e.g. spointer@uwsp.edu) and click Assign.

The person to whom you have assigned Schedule Permissions will now be able to schedule Zoom meetings for you just as they do your regular meetings.

To learn more including how to schedule meetings directly through the Zoom Client app see Zoom's documentation on scheduling privileges.

Audio “Echo” is caused by your mic picking up sound that is coming from your speakers.  Your speaker sound is taken in by your microphone, fed back out your speakers, which in turn is picked up by your mic to be played through your speakers again. This creates an infinite loop which produces the “Echo” that can shout over anyone talking during your meeting.

The best defense against audio echo is a good head set. If you don’t have a headset, try to place your speakers away from your mic and turn down your speaker volume.
It’s also important to remember that while each participant may enter the meeting with their mic muted, you unmute your mic as soon as you talk.  Remind your participants to mute again when done speaking.

BTW – if everyone but you can hear the echo, check your set up.  The echo just might be coming from you.

SOMEONE is creating an echo - but who?
Look for unmuted microphones.  In your list of Participants each person displays a set of icons to the right of their name. If their microphone icon has a slash, this means that this participant has muted their microphone.  If no slash, the microphone is unmuted.  If you are a presenter and have an attendee who may have briefly stepped away from the meeting without muting their mic, you can test by right-clicking the participant’s name and selecting Mute from the short-cut menu.

You may wish to receive consent from each of your Zoom meeting participants prior to recording a meeting. 

See Zoom's Consent to be Recorded documentation for information on the settings to require this consent including generating reports of consent provided by participants.

Zoom provides some limited editing capability allowing you to trim non-essential information from the start and end of you recording.

Using 3rd party video editors:  If you intend to download your recording and use a video editor other than the native Zoom editor, before you record your meeting, you should modify your Recording settings to optimize for 3rd party video editors. Note that this will increase your recording file size and the time it takes to process the recording.

To modify your Recording Settings, 

1. Log into your Zoom portal at wisconsin-edu.zoom.us.

2. Select Settings at the left.

3.  Select Recording at the top of the right pane.

4. Select Optimize the recording for 3rd party video editor.

Modifications to your Zoom Settings save automatically.

To edit your Zoom recording,

1. Make sure to record your meeting to the Zoom Cloud.

2. Once you end your meeting, you will receive an email letting you know that your recording is available.  BE PATIENT - Depending on the length of your recording it can take a while for your recording to process and your Zoom email to arrive.

3. In your Zoom email, click the host recording link to open your Zoom cloud portal.

 

 

4. Click the Play button on your recording to open your video.

 

 

5. At the lower-right of the video screen, click Set Playback Range.

 

 

6. Drag the sliders to trim the Start and End of your recording.

 

7. Click Save.
   

Zoom cloud recordings are available for 180 days. To save a recording past that time you should download your recording.