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Distribution Lists for Academic, Business, and Other Areas

Each area has nineteen distribution lists for staff communication.  List memberships are automatically maintained and populated from information in UWSP's Department Information Management System (DIMS). 

Who Can Use These Distribution Lists 

There are no restrictions on UWSP accounts when sending to most of these lists. 

Lists for certain areas are restricted to prevent accidental use. If you email a restricted list you will receive an automated Delivery Status Notification (DSN) message stating that you are not authorized. If that happens, you can request access from the area itself to send to their lists. 

To submit a request for a list membership, email postmaster@uwsp.edu​.

Distribution List Naming Conventions and Descriptions

An area's distribution list name consists of the DeptName followed by a “-“, followed by the appointment type, followed by the word “List” (examples provided below).   

DeptName is the "Department Short Name" in the Dept Information Managers System (DIMS).

A department distribution list email address is in the format "dl-" (for Distribution list), followed by the Department Abbreviation (DA) followed by the distribution list alias.

The Department abbreviation is used as the base for all email aliases for the department.

 

Naming Convention Examples: 

​Distribution List Name

Distribution List Email Address​

Library - Faculty/Staff List​

dl-libfacstafflist​

Library - Associated List​

dl-libassoc​

Library - All Staff List​

dl-liballstaff​


Only the Faculty/Staff List and the Associated List are available through both the primary Outlook Global Address List and the Address Book dropdown list.  All distribution lists for the area can be found in the Address Book drop-down at this path:

Address Book dropdown box
  All Groups
    Classifications
      Classifications by Department

Replace "DA" with the department's abbreviation.  For example, for a Library list, substitute "lib" for DA.

Distribution List Name Email Address Format
 Description

DeptName – Faculty/Staff List

 dl-DAfacstafflist@uwsp.edu This is normally the most frequently used list. It includes all Faculty, Academic Staff, Classified and Associated list members.
DeptName – Associated List dl-DAassoc@uwsp.edu This is the only list not DIMS-based.  Department membership is maintained by the department Resource Admins through the Group Membership Manager system.

 


 Department Sublists

The following lists are accessible through the Address Book dropdown list.

Replace "DA" with the department's abbreviation. For example, for an Admissions list, substitute admiss for DA.

Distribution List Name Email Address Format
 Description
DeptName – All Staff List

dl-DAallstaff@uwsp.edu

 Includes all appointments in DIMS plus the Associated list. This list would be used rarely, for example to send out an announcement of a banquet, or a retirement party.
DeptName – Academic Staff List dl-DAas1@uwsp.edu Includes all Academic Staff A, B, C and D appointments in DIMS.
DeptName – University Staff List dl-DAus@uwsp.edu Includes all University Staff LTE, Permanent and Project appointments in DIMS.
DeptName – Faculty List dl-DAfac@uwsp.edu Includes all Faculty appointments in DIMS.
DeptName – Emeritus List dl-DAemer@uwsp.edu Includes all Emeritus appointments in DIMS.
DeptName – Retired List dl-DAretired@uwsp.edu Includes all Retired appointments in DIMS.
DeptName – UWSP Affiliated List dl-DAaff@uwsp.edu Includes all UWSP Affiliated appointments in DIMS. People that have appointments sponsored by your department and that have no other affiliation with the university. Retirees should not have this appointment status, but should be under Retired.
DeptName – Student Staff  List dl-DAstustaff@uwsp.edu Includes all student employees with Staff Account appointments in DIMS.

 

Specialty Lists:

Note: "DA" represents the department abbreviation. For example, for an Admissi​ons list, substitute admiss for DA.

Distribution List Name Email Address Format
 Description
DeptName – Academic Staff A List dl-DAasa@uwsp.edu Includes all Academic Staff A appointments in DIMS.
DeptName – Academic Staff B List dl-DAasb@uwsp.edu Includes all Academic Staff B appointments in DIMS.
DeptName – Academic Staff C List dl-DAasc@uwsp.edu Includes all Academic Staff C appointments in DIMS.
DeptName – Academic Staff D List dl-DAasd@uwsp.edu Includes all Academic Staff D appointments in DIMS.
DeptName – University Staff – LTE List dl-DAuslte@uwsp.edu Includes all University Staff LTE appointments in DIMS.
DeptName – University Staff – Permanent List dl-DAusperm@uwsp.edu Includes all University Staff Permanent appointments in DIMS.
DeptName – University Staff – Project List dl-DAusproj@uwsp.edu Includes all University Staff Project appointments in DIMS.
​DeptName - Contractor List
 dl-DAcontcont@uwsp.edu​ Contractors, vendors, or other individuals providing a service to the university via contractual obligation but do not have an appointment with UWSP.​
​DeptName - Volunteer List
 dl-DAvolvol@uwsp.edu​ Volunteers, or other individuals providing gratis service to the university but do not have an appointment with UWSP.​

 

Example: Department Distribution Lists for English

DeptName: English
Department Abbreviation (DA): engl

 

Name Email Address
English – Faculty/Staff List dl-englfacstafflist@uwsp.edu
English – Associated List dl-englassoc@uwsp.edu
English – All Staff List dl-englallstaff@uwsp.edu
English – Academic Staff List dl-englas1@uwsp.edu
English – University Staff List dl-englus@uwsp.edu
English – Faculty List dl-englfac@uwsp.edu
English – Emeritus List dl-englemer@uwsp.edu
English – Retired List dl-englretired@uwsp.edu
English – UWSP Affiliated List dl-englaff@uwsp.edu
English – Student Staff List dl-englstustaff@uwsp.edu
English – Academic Staff A List dl-englasa@uwsp.edu
English – Academic Staff B List dl-englasb@uwsp.edu
English – Academic Staff C List dl-englasc@uwsp.edu
English – Academic Staff D List dl-englasd@uwsp.edu
English – University Staff - LTE List dl-engluslte@uwsp.edu
English – University Staff - Permanent List
 dl-englusperm@uwsp.edu
English – University Staff - Project List dl-englusproj@uwsp.edu
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Email a Department Distribution List

From the Outlook Desktop app

  1. Create a new email.

  2. Click the To... button to open the Select Names dialog box.

  3. In the Select Names box, click the Address Book dropdown and select Classifications by Department.

    4.  

  4. In the Search box, type the department name to display the distribution lists for that department.

    5.  

  5. Select the desired list(s). Ctrl+click to select non-contiguous lists. Shift+click to select a range.

  6. Click To, then click OK to address the email.

From the Outlook Web App

  1. Create a new email.

  2. Click To, then click the double-arrow, >>, at the left to display the Directory list.

  3. Scroll down the Directory and select Classifications by Department.

    4.  

  4. Click the "+" to the right of a list to add it to the To: line.

  5. Click Save at the top of the Directory to add the list address to your email.


Availability & Accuracy

All distribution lists are automatically available in Microsoft Outlook and OWA. The lists are updated every hour based on information in DIMS.

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