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Department Distribution Lists 

Each department has nineteen Department distribution lists for staff communication.  These lists are automatically maintained and populated from information in UWSP's Department Information Management System (DIMS). 

Only the Faculty/Staff List and the Associated List display in the main Outlook Global Address Book List.  All department distribution lists can be found in the Address Book drop-down at this path:

Address Book dropdown box
  All Groups
    Classifications
      Classifications by Department

Who Can Use the Department Distribution Lists 

There are no restrictions on UWSP accounts sending to most department lists. 

The lists for certain departments are restricted to prevent accidental use. If you send to a list that is restricted you will receive an automated Delivery Status Notification (DSN) message stating that you are not authorized to send email to the list. If that happens, you can request access from the department itself to send to their lists. 

For information on requesting access to send email to a Department distribution list see “How can I request access to email an automatically maintained distribution list?” on our Email FAQs page.

Naming conventions for department distribution lists

A department Distribution List Name consists of the DeptName followed by a “-“, followed by the appointment type, followed by the word “List” (examples provided below).   

The DeptName is as close as possible to what is shown in DIMS.

A department Distribution List email address is in the format "dl-" (for Distribution list), followed by the Department Abbreviation (DA) followed by the distribution list alias.

The Department abbreviation is used as the base for all email aliases for the department.

 

Examples: 

​Distribution List Name

Distribution List Email Address​

Accounts Receivable - Faculty/Staff List​

dl-acctsrecfacstafflist​

English - Associated List​

dl-englassoc​

Dean of Students - All Staff List​

dl-dosallstaff​


The Faculty/Staff list and Associated list are accessible through both the primary Outlook Global Address List and in the Address Book dropdown list.

Note: "DA" represents the department abbreviation. For example, for an Admissons list, substitute admiss for DA.


Distribution List Name Email Address Format
 Description

DeptName – Faculty/Staff List

 dl-DAfacstafflist@uwsp.edu This is normally the most frequently used list. It includes all Faculty, Academic Staff, Classified and Associated list members.
DeptName – Associated List dl-DAassoc@uwsp.edu This is the only list not DIMS-based.  Department membership is maintained by the department Resource Admins through the Group Membership Manager system.

 


 Department Sublists

The following lists are accessible through the Address Book dropdown list.

Note: "DA" represents the department abbreviation. For example, for an Admissons list, substitute admiss for DA.

Distribution List Name Email Address Format
 Description
DeptName – All Staff List

dl-DAallstaff@uwsp.edu

 Includes all appointments in DIMS plus the Associated list. This list would be used rarely, for example to send out an announcement of a banquet, or a retirement party.
DeptName – Academic Staff List dl-DAas1@uwsp.edu Includes all Academic Staff A, B, C and D appointments in DIMS.
DeptName – University Staff List dl-DAus@uwsp.edu Includes all University Staff LTE, Permanent and Project appointments in DIMS.
DeptName – Faculty List dl-DAfac@uwsp.edu Includes all Faculty appointments in DIMS.
DeptName – Emeritus List dl-DAemer@uwsp.edu Includes all Emeritus appointments in DIMS.
DeptName – Retired List dl-DAretired@uwsp.edu Includes all Retired appointments in DIMS.
DeptName – UWSP Affiliated List dl-DAaff@uwsp.edu Includes all UWSP Affiliated appointments in DIMS. People that have appointments sponsored by your department and that have no other affiliation with the university. Retirees should not have this appointment status, but should be under Retired.
DeptName – Student Staff  List dl-DAstustaff@uwsp.edu Includes all student employees with Staff Account appointments in DIMS.

 

Specialty Lists:

Note: "DA" represents the department abbreviation. For example, for an Admissons list, substitute admiss for DA.

Distribution List Name Email Address Format
 Description
DeptName – Academic Staff A List dl-DAasa@uwsp.edu Includes all Academic Staff A appointments in DIMS.
DeptName – Academic Staff B List dl-DAasb@uwsp.edu Includes all Academic Staff B appointments in DIMS.
DeptName – Academic Staff C List dl-DAasc@uwsp.edu Includes all Academic Staff C appointments in DIMS.
DeptName – Academic Staff D List dl-DAasd@uwsp.edu Includes all Academic Staff D appointments in DIMS.
DeptName – University Staff – LTE List dl-DAuslte@uwsp.edu Includes all University Staff LTE appointments in DIMS.
DeptName – University Staff – Permanent List dl-DAusperm@uwsp.edu Includes all University Staff Permanent appointments in DIMS.
DeptName – University Staff – Project List dl-DAusproj@uwsp.edu Includes all University Staff Project appointments in DIMS.
​DeptName - Contractor List
 dl-DAcontcont@uwsp.edu​ Contractors, vendors, or other individuals providing a service to the university via contractual obligation but do not have an appointment with UWSP.​
​DeptName - Volunteer List
 dl-DAvolvol@uwsp.edu​ Volunteers, or other individuals providing gratis service to the university but do not have an appointment with UWSP.​

 

Example: Department Distribution Lists for English

DeptName: English
Department Abbreviation (DA): engl

 

Name Email Address
English – Faculty/Staff List dl-englfacstafflist@uwsp.edu
English – Associated List dl-englassoc@uwsp.edu
English – All Staff List dl-englallstaff@uwsp.edu
English – Academic Staff List dl-englas1@uwsp.edu
English – University Staff List dl-englus@uwsp.edu
English – Faculty List dl-englfac@uwsp.edu
English – Emeritus List dl-englemer@uwsp.edu
English – Retired List dl-englretired@uwsp.edu
English – UWSP Affiliated List dl-englaff@uwsp.edu
English – Student Staff List dl-englstustaff@uwsp.edu
English – Academic Staff A List dl-englasa@uwsp.edu
English – Academic Staff B List dl-englasb@uwsp.edu
English – Academic Staff C List dl-englasc@uwsp.edu
English – Academic Staff D List dl-englasd@uwsp.edu
English – University Staff - LTE List dl-engluslte@uwsp.edu
English – University Staff - Permanent List
 dl-englusperm@uwsp.edu
English – University Staff - Project List dl-englusproj@uwsp.edu

View the membership of a list

To view the membership of a distribution list:

  1. Create a new email.

  2. Type the Distribution List email address (e.g. dl-admissfacstafflist) into the email Subject.

  3. Type Info Tech Return List Membership into the email's To line.

  4. Click Send.


Wait a few minutes.

You will receive an email from Postmaster containing the membership of the list.


Sometimes a distribution list membership consists of a collection of sub lists.

To view sublist memberships:

  1. Create a new email.

  2. Copy and paste the list email address (from the Alias/Logon column) into the email Subject line.

  3. To view the membership for multiple sub lists, type a semi-colon ";" after each list email address added.

  4. After the last address type #expand.

  5. Type Info Tech Return List Membership into the email's To line.

  6. Click Send.


Wait a few minutes.

You will receive a separate email from Postmaster for each list.


You can also view all lists for a department by selecting the Classifications by Department address list from the Outlook Address Book drop-down at this path:

  All Groups  >  Classifications  > select Classifications by Department


In the Address Book Search box, begin typing the department name to display associated lists.


Email a Department Distribution List

From the Outlook Desktop app

  1. Create a new email.

  2. Click the To... button to open the Select Names dialog box.

  3. In the Select Names box, click the Address Book dropdown and select Classifications by Department.

  4. In the Search box, type the department name to display the distribution lists for that department.

  5. Select the desired list(s). Ctrl+click to select non-contiguous lists. Shift+click to select a range.

  6. Click To, then click OK to address the email.

From the Outlook Web App

  1. Create a new email.

  2. Click To, then click the double-arrow, >>, at the left to display the Directory list.

  3. Scroll down the Directory and select Classifications by Department.

  4. Click the "+" to the right of a list to add it to the To: line.

  5. Click Save at the top of the Directory to add the list address to your email.


Availability & Accuracy

All distribution lists are automatically available in Microsoft Outlook and OWA. The lists are updated every hour based on information in DIMS.

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