Risk Management

​​Food Safety​​, Guidelines and Insurance Requirements

This page provides guidance on the requirements for the safe service of food products at UW-Stevens Point. This applies to all UW-Stevens Point departments, organizations, student organizations, vendors, and other parties utilizing UW-Stevens Point facilities.

Specific food service requirements for UW-Stevens Point campus are listed below:

1. All food service performed at UW-Stevens Point will be in compliance will applicable state and local food service regulations such as the Wisconsin Food Safety requirements at https://datcp.wi.gov/Pages/Programs_Services/FSLaws.aspx &   https://datcp.wi.gov/Pages/Programs_Services/FoodCode.aspx.

2. Food Service Provider and Authority. University Dining/On Point Catering has authority and rights to all food service at UW-Stevens Point, Stevens Point campus. They are responsible for adherence to all applicable food safety policy applicable to the services they provide. All food services/sales are subject to the approval of University Dining/On Point Catering. University Dining / OnPoint Catering Policies & Procedures
   

3. Food service at Treehaven and CWES falls under the responsibility of the Directors of the respective units. They are responsible for adherence to all requirements listed.

4. If an event involving food occurs on campus that is not conducted or supervised by University Dining, the sponsoring UWSP student organization, unit or department must meet all requirements listed at On Point Cate​ring​ policies and procedures.

5. To sell goods or merchandise on campus, recognized student organizations must:

   • Deposit their funds into and maintain an organized activity fund (Recommended) and/or
   • Deposit their funds into the Student Organization's external bank account.  A Tax Identification Number (TIN)  is required to establish this account through the bank.   

   ​For guidance and policy related to student organization funds and fundraising efforts, please contact UW-Stevens Point Financial Operations/SGA Finance and Travel Services.  
   

6. Food service or sales by outside organizations on campus are not allowed without authorization by the Chancellor and would require additional review, requirements and approvals through Risk Management and University Dining.
   

Food Safety Guidelines​        

All UW events with food must meet sanctioning, food safety and purchasing standards.

Sanctioned Events

Sanctioning is bound by UW Systems Administrative Policy 435: Headquarter City & UW System Sponsored Events. Please see the above linked policy for examples of business functions that fall under the definition for allowable events, and what is deemed allowable for meal and reception expenses. These events fall under the general liability protection afforded under Wisconsin Statute 895.46 (1).

Events attended primarily by UW employees or students are not allowable in a non-UW facility unless pre-approved by the Controller or Purchasing Director prior to space rental. Any event not sponsored or approved by University authorities is considered non-sanctioned and would NOT be reimbursable or covered by state insurance and employee liability coverage. 

Purchasing

For campuses with Dining/Catering capability, Dining's On Point Catering has right of first refusal for events held on campus. Only after receiving a waiver from dining, can a department seek other food options.

Potlucks

Potlucks are defined as infrequent events (1-3 times a year) and are not considered a sanctioned event although they may occur during work hours in UW facilities. The use of university funding for the purpose of purchasing food or materials for a potluck event is not permitted. Although not a sanctioned event, potlucks must adhere to food safety protocols.

​Student Organizations

Student organizations or Greek Life are responsible for operating under their own liability insurance and are not on the State of Wisconsin's self-insurance program. Student organizations are required to follow facility, food safety and insurance protocols on UW property. It is highly recommended that commercial special events insurance be purchased for these events. Call Risk Management in advance of these events for approval.

Private Residences

Private residence events are not considered University sanctioned locations and would fall under the liability insurance of the homeowner. Employees are not covered under state liability insurance with few exceptions while attending home events which must be pre-approved by the Controller or Purchasing Director.  Events of this nature are not recommended.​​