Club Sports Certification - Office of the Registrar

Club Sports Eligibility Verifications/Certification Guidelines

The Office of the Registrar completes eligibility verifications/certifications to certify a roster of students who meet academic requirements to play in a contest or season.

Club sport representatives seeking the completion of an eligibility verification/certification form must follow these guidelines:

Step 1: Complete Club Eligibility Verification/Certification Form

Obtain and complete all portions of the form needed to submit to the sport’s governing body.

The name of the club/league/tournament/sport, along with the representative requesting the information, must be included on the form.

The form must contain the first and last name of the student being verified and their UWSP student ID number.

All information that needs to be verified by the Office of the Registrar should be left blank.

Step 2: Provide Written Consent to Disclose Student Record Information

Each student on the form must sign to provide a written consent to release their academic information. Documents may be refused if signatures appear to be forged.

If the release and signature is included in the eligibility verification/certification form, each student must sign their own release. No additional release form is needed.

If the release and signature is not included in the eligibility verification/certification form, club representatives should also complete and submit a Club Sports Certification Supplemental FERPA Release form. Each student must sign their own release. A separate form should be submitted for each certification process.

Step 3: Submit Form(s) to the Office of the Registrar.

Forms must be submitted at least 2 business days in advance of needing the form returned to you.

Forms may be submitted:

In person: 101 Student Services Center

Electronically: UWSP DocuSign (preferred) where each participant uses their UWSP email account to digitally sign their consent. When using Docusign, use registrar@uwsp.edu as the recipient email address. Docusign signatures will not be accepted when non-UWSP email accounts are used by students.

Questions about the Club Sports Eligibility Verification/Certification process? Contact the Office of the Registrar at 715-346-4301 or registrar@uwsp.edu.