Information Technology

Go to our Office 365 and OneDrive for Business page. Look for the section, "Install Office 365 Desktop apps on your home computer."

UWSP licenses Office 365 Desktop apps, Office 365 Online and OneDrive for Business for all faculty/staff and students and at no cost to students and staff.

The Office 365 Desktop apps can be installed on up to five home computers.  Office 365 mobile apps can be installed on up to five phones and/or tablets and connected to the same OneDrive for Business Cloud storage to access and work with files.

Each UWSP faculty, staff and student has access to one Terabyte of file storage in their UWSP OneDrive for Business Cloud.

Your OneDrive for Business cloud is the recommended file storage location for your work at UWSP.

Files stored in your OneDrive for Business cloud are automatically backed up. Your OneDrive for Business cloud files are available from your Office 365 Desktop apps, and from anywhere you have an internet connection through your UWSP Office 365 Online portal and mobile apps.

Where you should not save your files is your local computer such as your computer desktop or anywhere on your local computer including the Documents folder.  UWSP does not back up local computer storage. This mean that if your computer crashes, you can lose your work.

Other storage locations are available depending on the need.  If you have questions regarding file storage options, please contact your campus​ support team member or the IT Service Desk.

To see system requirements and what devices and operating systems are compatible with Office 365 Pro Plus see the links to "Office 365 Subscription plans" and "mobile devices" on Microsoft's "System requirements for Office" page.

Microsoft mobile apps ​can be installed on up to five phones and/or tablets.

Office 365 Mobile App

iOS

Download and set up the Office 365 mobile app​ (Includes Word, Excel, and PowerPoint)

Get started with the Office 365 mobile app

​Android

Download and set up the Office 365 mobile app​

Get started with the Office 365 mobile app

Outlook Mobile App

Download Outlook for iOS o​r Android​

Setup Outlook for iOS and Android​

Teams Mobile App

Download Teams for iOS or Android

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Search your App / Play / Microsoft Store for the Microsoft​ Office 365 mobile app.  Microsoft Word, Excel, and PowerPoint are all ​​​part of this mobile app.

The Microsoft Office productivity suite apps (e.g. Word, Excel, PowerPoint, etc) have limited utility if they are not linked to your OneDrive cloud storage.  See the following FAQ, "How can I edit my OneDrive cloud files on my smartphone and tablet."

Tip - the best way to find other Microsoft mobile apps is to search for "Microsoft."  Most Microsoft apps, including those common to the Microsoft Office Suite, begin with "Microsoft."

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Install and use the Microsoft mobile apps.

To link your first Microsoft app to your OneDrive for Business cloud storage:

1. Open the app (e.g. Word).

2. From the Places screen, tap Add a place, then tap OneDrive for Business.

   
   

3. Enter your UWSP email address (e.g. spointer@uwsp.edu) and tap Next.
   

4. Tap Work or school account on the next screen.

    

5. Sign in with your office.uwsp.edu account.
   

   
   

Link additional Microsoft apps

At the bottom of the screen tap Open. This takes you back to the Places screen that you saw when installing the first app. Your OneDrive - UWSP cloud is now automatically available.

Not at all. Log into your UWSP Office 365 Online portal to access all of the features of the online apps and OneDrive for Business without installing Office 365 Desktop on your computer.

The easiest way to get your UWSP email on your laptop or other devices is to access your email through the Outlook Web App (OWA) or Microsoft's mobile apps for Outlook.

This means that your document is saved in your OneDrive which automatically saves and syncs saved changes to your UWSP Office 365 Online portal.

When your computer was updated to Office 365 InfoPath and SharePoint Designer would have been uninstalled.  If you use these tools infrequently you may not have noticed until you needed them.  InfoPath and SharePoint Designer can both be easily installed from the Software Center.

If you are saving a file created in an Office 365 Desktop app, go to File > Save As and select OneDrive –UWSP.

If you are saving a file you created with a non-Microsoft application, it's just like saving files to any other folder.  Go to File > Save As and select OneDrive –UWSP from your File Explorer folder list. 

Simply return to your Sharing screen and at the upper-right click the Ellipses and select Manage Access.

Absolutely. When you share a file, start typing the name of your distribution list into the Share box. Just like when sharing with an individual, select your distribution list from the list of options that display.

For more information about how to share a file, see the above FAQ, "Can I share my OneDrive files to allow viewing or even editing access?".

There is. Go to OneDrive in your UWSP Office 365 Online portal.  Click Shared at the left in your OneDrive for Business cloud storage. At the right it will list all of the files that have been shared with you, and who shared them.

Did you share a OneDrive folder with your team to work on the project?  Sharing a folder in OneDrive shares any files it contains, ​even if you saved them to the folder long after your project was completed.

Go to OneDrive in your UWSP Office 365 Online portal.  Click Shared at the left in your OneDrive for Business cloud storage. From the ribbon at the top of the right pane, select Shared by me. This shows you a list of files and folders that you have shared with others.

To see who you have shared with, select a file or folder at the right. The ribbon at the top of the file list will update and display tools available to the selected file or folder. Select Manage Access on the ribbon.

A selection circle appears to the left of a file when you mouse over.  Click this to select one or more files.  At the top of the page the OneDrive banner will update and display Delete and other options for the selected file(s).

UWSP Information Technology is committed to providing secure technologies that protect your data and privacy. Office 365 meets the highest industry standards for security and data privacy and is certified across many compliance standards including ISO 27001, EU Model Clauses, HIPAA, FISMA, FERPA and others. Office 365 follows best practices in data center design to prevent unauthorized access to our data. We control all access to our Office 365 instance.

Click here for detailed information about email security and file storage security features in Office 365.

You can. You can restore a previous copy over the current version. You can also view a version prior to restoring. You can even save that previous version as a different copy, leaving the current copy intact.

To do this, log into your Office 365 portal and open your OneDrive cloud storage.

To the right of the file Click the Show Actions (vertical ellipses) button and select Version history from the menu.

In your Version history click the version date to open the version you would like to view.

If you would like to replace the most current version with the previous, older version click Restore. You can also do a File > Save As, to save a copy of the previous version.

You may not need to, depending on which Windows version is installed on your computer. Our OneDrive for Business page has a handy grid which shows you how to easily identify your operating system.

If your computer's operating system is Windows 10 Version 1709 or 1803, your OneDrive sync client has a new feature called "Files on Demand" that allows you to choo​se whether to sync a local copy to your computer or only create a bookmark to your cloud file until it's accessed.  If you were using your OneDrive for Business cloud storage prior to August 3, 2018 please see our OneDrive for Business page to learn how to modify your settings to maximize the usefulness of "Files on Demand".

If your computer's operating system is Windows 10 Version 1607 or Windows 7, this Microsoft support article will walk you through how to change the folders you are syncing.

Available in Windows 10 version 1709 and later, Microsoft's Files on Demand displays all of your OneDrive for Business cloud storage files in your OneDrive - UWSP sync client folder, but only the files you access or set to "Always keep on this device" will download a local copy.

Visit Microsoft's article to learn about OneDrive Files on Demand.

Yes you can. Open the OneDrive for Business app then tap the person icon at the top left. Tap Add Account and log in with your additional account.