Workers Compensation

Employees who are performing work for the University within the scope of employment and are on the University payroll are covered under Worker’s Compensation for work-related injuries.

When an Injury Occurs

  1. The employee shall inform a supervisor of the injury immediately. In the event of a medical emergency call 911 or Protective Services (x3456). Make sure the injured employee seeks or obtains medical help as needed. This is the first priority. Follow Medical Emergencies as necessary.

  2. The employee shall submit a report via the E-Form Process

As of April 2022, UWSP has implemented an electronic reporting process to better streamline the reporting process.  This process will include both the Employee and Supervisor submissions.  There is now no need to send the reports as the system will automatically create the files and submit securely.

To begin the process, click the following link below or scan the QR code with your smart device to open the Employee Work Injury and Illness Form. 

Employee's Work Injury and Illness Report

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Steps in the Automated Process

Employee Injury-Illness Reporting Workflow

  1. Employee submits the Employee Work Injury/Illness eForm
  2. Supervisor gets notified of submission through email
  3. Supervisor reviews submission in the eForm system
  4. Once reviewed Supervisor completes the Supervisor's Report in the eForm system Supervisor Incident Analysis and Prevention eForm
  5. Both submitted reports are sent to internal UWSP contacts, such as the EHS Specialist and sent to the UW System Workers Compensation Coordinator

Note for Supervisors: If your employee is unable to immediately submit the report due to the nature of the injury you do have the option to create the Supervisor's Report first by clicking the link below to initiate the claim filing process.

Supervisor's Incident Analysis and Prevention Report

Additional Employee Information

  1. If medical treatment is necessary, the employee has the choice of any physician, chiropractor, psychologist, or podiatrist licensed in the State of Wisconsin. Ascension Saint Michael’s, Marshfield Clinic, and Aspirus are examples of the closest treatment facilities to the main campus. If seeking treatment, the employee needs to ensure they receive a return to work note/status from the provider.


  2. Inform the place of treatment that the injury is work-related and to submit all medical bills to:
    UWSA Office of Risk Management 
    780 Regent Street 
    Madison, WI  53715 
    Billing Fax:  608.263.7330

  3. When a work-related injury results in work restrictions or absence from work, a return to work note/status from your medical provider showing the reason and effective dates are required. Human Resources must be contacted for any lost time or restrictions involving work-related injuries. Contact Terri Frank for questions on this topic.

  4. UWSP and the University of Wisconsin System have an Early Return to Work Policy. The supervisor of the injured employee must contact Terri Frank in Human Resources to discuss whether temporary modified duty is available within given work restrictions. The employee will be placed in another department or State agency temporarily if the employing department cannot accommodate restrictions. The employing department continues to pay these wages.

  5. Once all forms are submitted a follow-up safety review will be conducted by the EHS Specialist. Employees and Supervisors shall participate in this review fully and provide all requested information. This may include a walkthrough of the accident, follow-up questioning, confirmation of statements, reconciliation of information, pictures, and other necessary analysis.