​How to Submit A Grant

The Office of Research and Sponsored Programs (ORSP) can help you review funding opportunities, navigate the process of applying for grant funds, and assist you in completing the steps needed to receive internal review/approval for your grant submission. 

UWSP requires that university leadership review and approve all applications for grant funding using the RAMP grants management software. Welcome to RAMP - Office of Research and Sponsored Programs | UWSP

Please follow the general steps below to successfully submit your grant application for internal or external grant funding. 

1. Review Your Project with College Leadership
Meet with department and college leadership to discuss your project and the funding opportunity. Determine if the funding opportunity is a good fit to support your research goals, meet department priorities, and contribute to the mission of the university. 

2. Learn About the Grant Funding Opportunity
Review the funding notice to determine what documentation is needed, how long the application might take to prepare, and when the grant application is due. Develop a timeline of activities/tasks needed to complete the application so the review/approval process can begin at least one week prior to the grant deadline. (Required internal reviews/approvals can take up to 2 weeks depending on the nature of the funder and complexity of the research/project.) 

3. Create a RAMP Record 
Contact the ORSP office for assistance to create a RAMP record, develop a project budget in RAMP, and upload grant application documents to the RAMP record. Find guidance on creating a RAMP record here:  Funding Proposal - RAMP

4. Develop the Application
Begin developing the grant application narrative, budget, budget narrative, and required forms. Pay close attention to the requirements and scoring criteria in the request for proposal. ​ it.   

5. Create the Budget in RAMP
Develop your budget in RAMP as it contains data such as staff salaries, cost of fringe benefits, cost of indirects, etc that autopopulate directly in the budget. Find budget development job aids here: RAMP Resources and Guides - Office of Research and Sponsored Programs | UWSP

6. Complete the RAMP Record for Review/Approval
Upload all documents required in the request for proposal including application narrative, budget narrative, funder required forms, and other required documentation (biographical sketches, letters of support, documentation of matching/cost sharing funds, etc.) 

7. Submit Application for Review/Approval via the RAMP System
-Contact ORSP when the RAMP record is complete and ready for the review/approval process.
-Begin the review/approval process as required by your college. Most often that process includes review/approval by the Department Head and then the Dean. (Check with your department head to determine if any others in your college should review the funding proposal.) 

Please note: Applications for Federal funds are also reviewed by the Office of General Counsel at UW System. This process will add 7 - 10 days to the time needed for review/approvals prior to submission. 

8. Wait for ORSP Approval to Submit to Funder 
Once all college-level approvals have been obtained, the ORSP office will obtain review/approvals from Gift and Grant Accounting
(budget and financial commitments), AOR Katie Jore (institutional review), and other leadership as needed.  

9. Submit your Application 
ORSP will notify you when all reveiw/approvals have been received and your application can be submitted at that time. ​​  ​​

  

​ ​​ ​