Risk Management - Minor Protection and Adult Leadership - Financial Operations

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Financial Operations

University of Wisconsin-Stevens Point > Financial Operations > Risk Management - Minor Protection and Adult Leadership

Minor Protection & Adult Leadership

As UWSP expands their youth outreach programs, camps, and clinics, each department is committed to ensuring that the safety and well-being of each participant is the number one priority. Parents and or guardians entrust the university with their child, who is participating in a youth program. The policies below were established to assist the campuses in maintaining a safe environment for youth. They are based on Chapter ATCP 78, Recreational and Educational Camps (formerly DHS 175) and DCF ch. 252, Licensing Rules for Day Camps for Children.

It is our goal as an institution to have the proper protections to provide a safe environment for minors that participate in pre-college and youth programs on our campus, as well, providing training so that all UW System employees understand how to report an incident during your camp or clinic you are hosting.

Event Request Form to Register Your Camp or Clinic - Please complete link 30+ days before you would like registration to open in CampDoc.

Required Plans for Authorized Youth Events

UWSP Policy 625 Guidebook for Youth Events

Youth Protection and Compliance | UW Policies (wisconsin.edu)

Training Videos - CampDoc

CampDoc.com Electronic Health Record / Online Registration

Compliance Resources for Precollege and Youth Activities | Compliance & Integrity (wisconsin.edu)

Suggestions for Youth Programs and Camps: Readiness and Planning Tool (wisconsin.edu)

Field Guide for Camps | American Camp Association (acacamps.org)

FAQs

Do I have to use CampDoc?

Yes. If hosting a youth event that requires participants to register individually and/or pay for the event, CampDoc is the required method.

If an event is being held on Campus for the public and people might bring their kids, do I need to fill out a Youth Event Request Form?

No. This type of event falls outside the scope of the youth protection Policy 625 since the event is not intended for minors even though they might attend incidentally.

If an event is for seniors in high school, is it still an event for minors/youth?

Yes. Seniors are generally a mix of 17- and 18-year olds. While 18-year-olds are not minors, 17-year-olds are, so this would still be considered a Youth Event. However, if the participants are already enrolled with UWSP, then they are considered "matriculated" and not minors. If this status applies to all participants, the event would be outside the scope of the policy.

Do I need to fill out the E-Form (Youth Event Request Form) if I'm not using CampDoc for the event?

Yes. Every event hosting youth in a UWSP space must have a submitted E-Form associated with it.

What if the event isn't easily definable or just one day? (Such as a program where high school students might visit for a day throughout the school year.)

If the situation doesn't seem to fit into the three categories on the form (University event paid by participant, University event free to participant, or third party), feel free to contact Risk Management, and we will be happy to help.

Does everyone working a youth event need to have a criminal background check (CBC)?

Everyone responsible for supervising or running the activities/interacting with participants must have a CBC, including volunteers. To get started, contact your HR Business Partner.

Youth Incident Reporting

Youth Incident Reporting - direct link to form