Purchasing Card Program
UWSP faculty and staff, including LTEs, are able to purchase many of the items that they need to do their work more efficiently with a credit card. A Purchasing Card (P-card) is a controlled credit card that is intended for best-judgment (under $5,000) purchases.
It is a tool to manage purchasing and accounting resources by concentrating low-dollar purchases in a less paper-intensive process. Use of the P-card results in a UWSP liability, not a personal liability. Therefore it is authorized for official state use only, not for personal charges. All documents related to the P-card may be fully disclosed as a public record to the extend provided for by the Open Records Law.
All purchases with the card must comply with the guidelines in the UWSP Cardholder Manual (contact Purchasing) and with extramural funding agency restrictions. You must check for Ineligible Vendors prior to making any purchase.
For details of the Purchasing Card Program, please contact the Purchasing Department, Purchasing.Department@uwsp.edu, x2721.
*Fleet Fuel Cards - Fuel is NOT allowed on the Purchasing Card. Each state vehicle or state owned equipment requiring fuel should have a Fleet Card. Contact Fleet Services for this card, x2884.
Apply for a Purchasing Card:
To apply for a card: sign into DocuSign, select Templates and then Shared with Me, select pCard Application form, and complete the Purchasing Card Application and Agreement via DocuSign. A training session with the Purchasing Card Administrator is also required for new card applicants. Please contact the Purchasing Department, Purchasing.Department@uwsp.edu, x2721.