​Event Planning 

Scheduling Protocols and Rates

DUC Rates

Event Fees

Rate charges apply per day during normal operating hours. Rates do not include use of specialized technical equipment.

Requests for events held on a weekend during academic break periods require a request 4 week prior to the event. Submission of a request does not constitute approval. Request may, or may not be accommodated. A building opening fee for events held during closed periods of $800 will be charged to all non-UW-Stevens Point student groups in all categories. Extended hours of operations charge at $25 per hour.

Facility Use Fees

Room
Categories  ​ ​ ​ ​ ​
​
AB ​
C​D ​
​​< 5 hrs​> 5 hrs​< 5 hrs> 5 hrs < 5 hrs> 5 hrs
Full Laird*None$80
$160​$160
$320$215
$425
Laird A or B*None$30
$65​$60
$130$90$175
Laird C, D, or E *None
$25
$25​$25$25$25
$25
Alumni *None$45
$87.50​$90
$175$120$235
Legacy *None$30
$60​$60$120$80
$155
Encore *None
$30
$60​$60$120$80$155
Theater*None$30
$60​$60
$120$80
$155
Duc 211*None$25
$25​$25$25$25$25
DUC 223*None$25
$25​$25$25$25$30
DUC 235*None$25
$25​$25
$25$25$30
DUC 236*None$25
$25​$25$25$25$25
DUC 374*None$25
$25​$25$35$25$45
DUC 376*None$25
$25​$25$25$25$25
DUC 378*None$25
$25​$25
$35$25$45

  
*subsidized through UWSP student segregated fees


​
Minimum Set Up Fees For Category A-2, A-3

Attendance​Fee​
100 <​$25​
100-200​$50​
200-300​$75​
300-400​$100​
400>​TBD​



Room Set-Up Fees for Categories B-C-D

Room SetupsCategories  ​ ​
​​BC & D
Small Meeting Rooms
To re-arrange set up
$25$50
Large Meeting Rooms
- Theater Style (rows of chairs)
- Seating at Tables (banquet/conference style)
- Stage
- House Sound		75% of Category C&D Rate

Minimum $50 Charge		Theater: $0.50/person
Table: $1/person
Stage: $25 additional
Sound: $25 additional

*subsidized through UWSP student segregated fees


Event Categories

Category A: Events sponsored by recognized student organization or UW-Stevens Point departments where the majority of participants consist of UW-Stevens Point students, faculty, staff, prospective students1, Homecoming events2, and UW-Stevens Point award ceremonies honoring UW-Stevens Point Students.

Category B: Events sponsored3 by recognized student organization or UW-Stevens Point departments where the majority of participants do not consist of UW-Stevens Point students, faculty, staff or prospective students1 and whose activity is consistent with the University mission, goals, and priorities.

Category C: Events sponsored by non-profit organization, State of Wisconsin agencies, or events co-sponsored4 by a recognized student organization or campus department in conjunction with an off campus organization and whose activity is consistent with the University mission, goals, and priorities.

Category D: Events sponsored by all other organizations or individual personal events.

1Prospective students include only those students brought on campus by the UW-Stevens Point Admissions Office or the New Student Orientation Programs

2Homecoming events include only those sponsored by Alumni Affairs or Campus Activities and take place during the week/weekend of Homecoming

3The sponsoring organization/department must be primarily responsible for planning, implementing, attending and financing the event. 

4The co-sponsoring organization/department is NOT primarily responsible for planning, implementing, attending or financing the event.

Category Definitions

CategorySet Up FeesFacility Use Fees
A1 – student organizations – internal student business$0$0
A2 – student organizations – events open to non-membersminimum $25, per room$0
A3 – campus departments – internal use onlyminimum $25, per room$0
B - Events sponsored by recognized student organization or UW-Stevens   Point departments where the majority of participants do not consist of UW-Stevens Point students, faculty, staff or prospective students and whose activity is consistent with the University mission, goals, and priorities.25% discount of full fees, minimum $5050% discount of full fees

Category C: Events sponsored by non-profit organization, State of Wisconsin agencies, or events co-sponsored4 by a recognized student organization or campus department in conjunction with an off campus organization and whose activity is consistent with the University mission, goals, and priorities.

Category D: Events sponsored by all other organizations or individual personal events.

100% fees100% fees
  •    A 30 day cancellation notice is required for large meeting rooms (Legacy, Alumni, Laird). A $50 fee will be charged to groups for less than a 30 day cancellation notice.
  • As a Category A client if you do not need a special set up, you would pay no fee for the room.



DUC Scheduling Protocol

Dreyfus University Center Event Planning 

Scheduling Protocol and Priorities 

Scheduling Protocol for events held in the University Centers: 

Weekends and weekdays after 3:00 p.m. during the academic year (when classes are in session) will be considered prime time use for Category A Programming and will fall under the following scheduling protocol:

​Events held in FallEvents held in SpringEvents held weekdays before 3 p.m., breaks and summer
*Priority Events2 years in advance2 years in advance2 years in advance
Category AFirst academic school day in September of current academic yearFirst academic school day in January of current year2 years in advance
Category BFirst Monday in November of current academic yearSecond Monday in March of current academic year2 years in advance
*Category C and DFirst Monday in May of current academic yearFirst Monday in May of current academic year2 years in advance


*A maximum of two private events per month will be allowed to reserve space two years in advance for the months September thru March (no scheduling restrictions June, July and August).

Request must be submitted in writing and will not be accepted until the date specified for the appropriate category. After the date, reservations will be accepted for each category on a first come, first serve basis as appropriate based on the event information received.

 

Event Categories

*Priority Events: Admissions sponsored recruitment or registration events; polling place, Advancement/Alumni recognition events, University sponsored Homecoming events; large cultural dinners sponsored by a RSO; large private events (limited to 2 per month September thru March; no scheduling restrictions June, July & August).

Category A: Events sponsored by recognized student organization or UW-Stevens Point departments where the majority of participants consist of UW-Stevens Point students, faculty, staff and UW-Stevens Point award ceremonies honoring UW-Stevens Point Students.

Category B: Events sponsored1 by recognized student organization or UW-Stevens Point departments where the majority of participants do not consist of UW-Stevens Point students, faculty, staff and whose activity is consistent with the University mission, goals, and priorities.

Category C: Events sponsored by non-profit organization, State of Wisconsin agencies, or events co-sponsored2 by a recognized student organization or campus department in conjunction with an off campus organization and whose activity is consistent with the University mission, goals, and priorities.

Category D: Events sponsored by all other organizations or individual personal events.

 

1The sponsoring organization/department must be primarily responsible for planning, implementing, attending and financing the event. 


2The co-sponsoring organization/department is NOT primarily responsible for planning, implementing, attending or financing the event.

 

Updated November 2020