Campus Activities & Recreation (CARO)
CARO offers a variety of resources for student organizations. For additional information, you may call 715-346-4343.
Contracting for Entertainment, Attractions,
and Lectures
To protect
students from legal liability, all official arrangements with artists,
entertainers, lecturers, agencies, etc. are made by the Campus Activities and
Recreation Office. To ensure enough time, events need to be planned at least
six weeks ahead of time so the contract can be completed and the payment
can be arranged.
Student
organizations must:
·
Complete a
pre-contract worksheet through the Campus Activities and Recreation Office (found
online: http://www.uwsp.edu/centers/campusactivities).
o
Note: A
representative from the student organization will need to contact the agency
being contracted with to complete the questions on this worksheet
·
Return the
completed pre-contract worksheet to the Campus Activities and Recreation
Office.
The
pre-contract worksheet is NOT an official contract. The Campus Activities and
Recreation Office will arrange for the official contract and payment, after the
office has received the completed pre-contract worksheet. Payment will be
handled by check and will be available for pickup by the student organization
on the day of the event. If the event happens on a weekend, payment will need
to be picked up during business hours on the Friday prior to the event.
Legally, no
UW-Stevens Point student can negotiate, ask for, or sign the contract.
Signature will come from a University official in the Campus Activities and Recreation Office.
Contracting for Films
To show a
film of any kind, contact the Campus Activities and Recreation Office at
least six weeks prior to the event. Current listings and costs of films are
available at the Campus Activities and Recreation Office. It is a violation of
copyright law to show films for a public performance without permission and/or
without payment of a public performance fee. Any exhibition of an entertainment
movie outside the privacy of a home setting is considered a public performance.
Student Message of the Day
To submit an announcement, visit https://mypoint.uwsp.edu/announcements to get started. Students can submit a Student Message of the Day announcement (that will be sent to students); however, groups wanting to submit a Message of the Day that will be sent to faculty/staff will need to work with the organization’s faculty/staff adviser.
Messages are approved and sent daily. Messages are sent as received, so make sure to proofread before submitting.
All Messages of the Days have the following restrictions:
· A recognized student organization and/or University department must sponsor an event
· Individual messages may not be posted (i.e. petitions, apartments for rent, etc.)
· Messages must be in good taste
· No public forums will be permitted
· Messages must coincide with all policies
The University holds the right to reject content of the posting based on these guidelines. Refer to UW-Stevens Point email policies for guidelines on submitting messages, found here: www.uwsp.edu/it/policies
In order to comply with State of Wisconsin statues pertaining to the handling of state money and to protect the student organization from potential financial conflict of interest, ushers are required for events when admission is charged. The Campus Activities and Recreation Office hires and trains ushers specifically in the areas of money handling, customer relations, conflict resolution, and event management. Usher requests must be made at least two weeks in advance and the form can be found online: http://www.uwsp.edu/centers/shoppingservices.
The University Centers will cover the cost of up to two ushers when student organization events are held in the Dreyfus University Center. Outside of the Dreyfus University Center, organizations will be charged for usher services at a rate of $9.00 per hour. The Campus Activities and Recreation Office reserves the right to refuse late requests and/or require additional ushers for safety purposes.
Campus Reservations
Concourse Tabling
Concourse Banners
Concourse banner
space can be reserved through the Campus Reservations Office. Student
organizations can request and purchase printed banners by completing the form
on the Student Involvement and Employment Office website.
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