Annual Notification of Students Rights Under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords student certain rights with respect to their education records. A paper copy of this annual notification may be provided upon request.
- The right to inspect and review the student's education records within 45 days of the date that UW Stevens Point receives a request for access. Students should submit to the Registrar's Office written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar's Office, the student shall be advised of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes are inaccurate. Students may ask UW Stevens Point to amend a record that they believe is inaccurate. They should write the Registrar, clearly identify the part of the record they want changed, and specify why it is inaccurate. If UW Stevens Point decides not to amend the record as requested by the student, the student shall be notified of the decision and advised as to his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. Appeal committee consists of the Assistant Vice Chancellor of Enrollment Management and the Directors of Financial Aid and Admissions (or designees).
- The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by UW Stevens Point in an administrative, supervisory, academic, research, or support staff position (including UWSP law enforcement personnel and health staff); a person or company with whom UW Stevens Point has contracted (such as an attorney, auditor, collection agent, degree conferral & transcript processing agent, document managing agent, and placement sites for internship or similar student work/study opportunities); a person serving on the Board of Trustees; a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks; consultants, volunteers or other outside parties to whom UW Stevens Point has outsourced institutional services or functions that it would otherwise use employees to perform. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. As allowed within FERPA guidelines, UW Stevens Point may disclose education records without consent to officials of another school, upon request, in which a student seeks or intends to enroll.
- As of January 3, 2012, the U.S. Department of Education's FERPA regulations expanded the circumstances under which your education records and personally identifiable information (PII) contained in such records — including your Social Security Number, grades, or other private information — may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems. A school can also disclose personally identifiable information under the following: to authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U. S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university’s State supported education programs, disclosures under this provision may be made in connection with an audit or evaluation of Federal-or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs, these entities may make further disclosures of personal identifiable information to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf; in connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid; to organizations conducting studies for, or on behalf of, the school, in order to (a) develop, validate, or administer predictive tests, (b) administer student aid programs, or (c) improve instruction; to accrediting organizations to carry out their; to comply with judicial order or lawfully issued subpoena; to appropriate officials in connection with a health or safety emergency; to a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, the disclosure may only include the final results of the disciplinary proceedings with respect to that alleged crime or offense, regardless of the finding; to the general public, the final results of a disciplinary proceeding if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation madeagainst him or her; to parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school,governing the use or possession of alcohol or a controlled substance if theschool determines the student committed a disciplinary violation and the studentis under the age of 21; the disclosure concerns sex offenders and other individuals required to register under section 17010 of the Violent Crime Control and Law Enforcement Act of 1994.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by UW Stevens Point to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC, 20202-4605. At its discretion UW Stevens Point may provide Directory Information in accordance with the provisions of the Family Education Rights and Privacy Act. Directory Information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Designated Directory Information at UW Stevens Point includes the following: student name, home address, local address, home and local telephone number, email address, place of birth, major/minor field of study, and college, participation in officially recognized activities and sports, weight and height of members of athletic teams, attendance (including beginning, ending, registration and withdrawal dates; credits carried by term; current classification; and graduation (dates), degrees and awards, previous school attended, name of parents or guardian, and high school.
- Students may withhold Directory Information by completing the request to withhold directory information form. Please note that such withholding requests are binding for all information to all parties other than for those exceptions allowed under the Act. Students should consider all aspects of a Directory Hold prior to filing such a request. Requests for non-disclosure will be in effect until the student authorizes a change.