Guidelines for UWSP Faculty/Staff Library Allocations

We ask that faculty/staff observe the following deadlines for placing orders:

  • December 1: Requests for 50% of allocation are due
  • March 1: Requests for remaining 50% due
  • March 15: Last day Acquisitions will accept book requests from faculty/staff for current fiscal year

Faculty/staff library allocations will cover faculty/staff-generated book requests, Reserve orders, and non-print items.

Unused Faculty/staff Allocations will be used by the library faculty to strengthen the collection according to current needs.

If faculty/staff miss the March deadlines, requests will be held for the new budget year unless return is requested by the faculty/staff for reevaluation.

General Information

The acquisitions budget consists of general library allocations to faculty/staff, along with funds used to support undergraduate research, periodical and serial continuations including electronic, web indexes and databases, and a number of smaller items.

The general library allocations to faculty/staff may be used to purchase both print and non-print materials.

To Order Library Materials from the UWSP Faculty/Staff Allocation

Department chairpersons will serve as or appoint a Library Representative.

Requests for purchases from the Faculty/Staff Library Allocation may be made online or using official library request paper cards (contact Library Acquisitions at x4202 if cards are preferred). In addition, individual faculty/staff members may discuss library needs with their Library Liaison or other library personnel.

Please follow the instructions for submitting requests.

To Order Materials to be Placed on Reserve

To order Reserve materials, submit a completed library request card for each title to Matt Sonnenberg, University Library. This procedure is the same as it is for ordering other library materials.

Note that the basis for reserve book purchase is 1 copy per 15 students. Reserve books will not be purchased for semester-long checkout for single students (as a substitute for text rental or purchasing a book by students.) The charge-back policy for reserve books is as follows:

  • Copy 1, 3, 5 (or more depending on number of students per class) is purchased through the Library's UWSP faculty/staff allocation.
  • Copy 2, 4 is purchased through the Library's reserve budget.

Visit the Reserve Department's website for loan periods for Reserve materials and general information about the Reserve collection.

To Request the Purchase of a Periodical/Serial

Serials costs continue to rise almost unchecked (estimated 10% again this year). Therefore, the Library needs to keep a careful check on the number and cost of new titles added to the collection. Each faculty request will be submitted to the Library's Collection Development committee for possible approval. Our budget unfortunately does not allow for approval of all requests.

Since most periodicals are purchased for the calendar year, submit your request by November 1 to Jennifer Huffman, Serials Librarian.

Serials (annual reviews, annals, etc.) may be purchased at any time. Submit your request to Acquisitions.

For either, include the title of the periodical or serial, publisher, price and a short statement justifying its purchase, i.e. who and how many will use it. You will be notified shortly after the committee makes its decision.

You can also submit your request online via our Request Form.

To Purchase Library Materials from Department, Not Library, Funds: A Reminder

If your department wishes to use some department funds to purchase library materials to be housed in the Library--not dictionaries, lab manuals, etc.--you may do so one of two ways:

  1. Transfer the amount you wish to spend to your present library allocation, OR
  2. Give us an amount and an account number and your purchases will be charged against that account.

In either case, the decision of what to purchase is yours, just as with the materials allocation from the Library. The difference, of course, is the source of the funding.

The advantages of our providing this service for you include: the campus avoids inadvertently purchasing duplicate materials; the Acquisitions Department often gets a discount and will process your orders; and the materials will be cataloged for the Library's collection, making those materials available to the entire university community.

Finally

We wish to thank all faculty/staff and departments for your active selection and early submission of requests. We will need your cooperation again this year to encumber all funds prior to purchasing deadlines. Steady receipt of requests will assist greatly in completing our tasks on time.

Please share this information with your faculty. Also, please duplicate the page, Library Order Requests Online/Card Procedures, for all department faculty/staff members or visit us on the Web at: https://www.uwsp.edu/library/Pages/orderRequests.aspx.

If you need further assistance, contact your library liaison or Tom Reich, Collection Development, at treich@uwsp.edu, 715-346-4200, or contact Library Acquisitions, Shaun Przybylski, sprzybyl@uwsp.edu 715-346-4202.