Event organizers face potential liability suits from spectators, attendees, contractors, and customers. Even if a suit is unjustified, the cost of defense can be significant. The State/UWSP carries no premise medical, accident, medical payments or other related insurance coverages. Therefore confirming the tenant carries or secures proper insurance coverage prior to facility use is prudent.
Special event insurance helps provide liability protection for organizations and/or external parties that host activities on campus but are not covered under the University’s liability program (i.e. the State of WI Self-funded Liability Program) and/or do not have their own private insurance coverage. Special event insurance program, Tenant User Liability Insurance Policy (
TULIP), provides insurance protection for otherwise uninsured or underinsured events.
Note - most student organization events are not covered by the State Liability Program.
A risk assessment shall be conducted by the between Risk Management and the approprite building authority to help determine insurance requirements for the tenants not covered by the State Liability Program.
- UWSP Risk Management should be contacted to initiate an assessment for a special event or facility use agreement. Please do so far enough in advance to reviews and follow up can be completed.
- Events that occur annually will need to complete an assessment for each no instance of the event.
If the risk assessment concludes insurance is necessary for the particular event one of the below shall be completed:
Appropriate vendor contacting must be procured through UWSP Purchasing Department.
GENERAL TENANT that it is determined requires insurance. The tenant can provide their own private insurance. They then shall provide proof of insurance by presenting a certificate of insurance (COI) that adds the "Board of Regents of the University of Wisconsin System, its officers, employees, and agents" as an additional insured under their commercial general liability policy. Minimum insurance is a Commercial General Liability policy with a limit of $1,000,000 per occurrence/$2,000,000 aggregate to cover claims arising out of or during the use of the UWSP facility. Auto liability, worker's compensation, proof of health insurance, and umbrella policy may be necessary depending on risk presented.
The COI should be sent to Risk Management for review and confirmation that coverage is adequate.
Tenant must complete the appropriate Facility Use Agreement (Individual or Organization).
Those tenants unable to produce appropriate insurance coverage will not be able to host their event until coverage is secured.
UWSP Risk Management shall be contacted to procure the necessary special event coverage (via the TULIP program). Use the information on the left to contact Risk Management. Note - a similar insurance program is available for events held off campus but with association to campus.
Resources
Policies
Forms
- Agreement For Assumption Of Risk, Indemnification, Release, and Consent for Emergency Treatment (shortened Spanish)
- Agreement For Assumption Of Risk, Indemnification, Release, and Consent for Emergency Treatment (shortened waiver)
- Agreement For Assumption Of Risk, Indemnification, Release, and Consent for Emergency Treatment (Spanish)
- Agreement For Assumption Of Risk, Indemnification, Release, and Consent for Emergency Treatment (waiver)
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