​​Student Employees ​​

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Student employment is a gateway to meaningful work experiences at UWSP. Whether you’re looking to gain hands-on experience related to your field of study, build essential professional skills, or earn income while balancing your academic commitments, our student employment program connects you with positions designed to support your success. Explore available jobs, apply with confidence, and take the next step in developing your career while enhancing your college experience.​

UWSP students looking for UWSP jobs can search here:  ​Internal Student Career Site​​

Not a UWSP Student?  You can search for student jobs here: External Student Career Site​​

​​For information regarding student employme​​nt and student employment eligibility on or off campus, visit Campus Activities and Student Engagement CASE​ or CASEConnect ​​SPIN.

Remember Your Documents

If you are planning to work on-campus, there will be documents that you will need to provide to complete an I-9 before you can start a job. Review those documents and plan to have them with you​​ during your onboarding for a new job.

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New Hire Paperwork

Completing your new hire paperwork is a process called ONBOARDING and it is complete in Workday​

Failure to complete all onboarding steps will delay your position start date.

Complete the onboarding tasks in Workday:

  • Log into Workday and follow the next tasks to complete your paperwork which will have multiple steps. 

  • ​Keep logging back in daily during that process to see if new tasks appear.

  • Part of your onboarding process will include completion of your I-9 which is done online and also in person with the Human Resources Office (Room 133 in Old Main on the Stevens Point campus).  You must complete this within three (3) days of the first day you begin work at a UWSP on-campus job.

  • The employment agreement is a key task in Workday. You will need to select the agreement to accept the position and launch remaining tasks. 

  • REMEMBER! Keep logging into Workday  to complete all tasks assigned.​​​​​


Working Hours Guidelines

To be in compliance with the Afforda​ble Care Act and state legislation, student employees can work a maximum of 25 hours per week total during the academic semesters. The hour maximum is per week not per pay period. If you have more than one campus job, you must coordinate your total hours working per week with all supervisors. Total hours per week include all jobs together.

Student employees may work up to a maximum of 40 hours per week during the non-academic semesters.

Conditions of Employment

​Student hourly employees are typically undergraduate students, employed "at-will,"​​​ that have no expectation of continued employment, and their hours worked do not count towards full-time equivalent (FTE) counts for the Universities of Wisconsin or UWSP. UW System Employment of Student Help policy 

UWSP Policies​ and Universities of Wisconsin Policies ​apply to student employees in the same manner as they a​pply to faculty and staff. Some specific policies of importance are the UWSP Wo​​rkplace Conduct Expectations, Information Technology, and depending on the role, all or most of the Environmental, Occupational Health, and Safety policies.​
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All UWSP student ​employees are required to complete Mandatory Employee Trainings​ (MET) courses,  Risk or Safety Management trainings, and any required department trainings or certifications needed for the position. 

​If you have questions about a specific policy and/or your rights or responsibilities as a UWSP student employee, please contact Diane Weiler (dweiler@uwsp.edu).

Remember to log into Workday to regularly complete tasks such as time entry and updating personal information. 

Payroll


Payroll Schedule for Fall 2025: ​​​FA25-Payroll Schedule.pdf
Payroll Schedule for Spring 2026: SP26 Payroll Schedule.pdf

How does a student enter time? Entering Time in Workday​

How do I find the log in page for Workday? Students can log into Workday through the link in the upper right of the website.

How does a student change their direct deposit? Remove and Edit Payment Elections in Workday: Direct Deposit

To learn more about time entry, understand your earning statement, update direct deposit, and more, visit the Time, Absence*, and Earnings​ page. 


What is the FICA deduction on my Earning Statement? 

Federal Insurance Contributions Act tax (FICA) is what employees and employers pay to fund Social Security and Medicare programs.

Student wages may be exempt from FICA, see the UWS Employ​ment of Student Help Policy to learn more.

How do I request a duplicate W2?

Duplicate W-2 Reque​sts​

Benefits

​For Managers

Tools for Hiring Managers

​Student positions should be posted in Workday. 

Hiring managers should work with their HR Business Partner for any questions regarding hiring students.

Key Topics for Student Hiring:

​​Criminal Background Check (CBC)

Completing a CBC will be done as part of the flow of tasks in Workday for your student hires. 

For requests outside this process, resources are below. ​​

Complete a Background Check Request​ about 2-3 weeks prior to the student employee's start date. 

​Do not have the student employee start work if the checks are not fully completed and you haver been alerted by HR that the student has passed.

​UWSP Staff Email for Student Employees

​Some student employees will need a student staff account. The requirements and guidelines for when a student employee needs a student staff account is located on the UWSP IT page​ Account Requests webpage.

Non-UWSP Students or Minors

If you are hiring a student employee who is not a UWSP student, use the Non-UWSP Student ​Form to start the process of hiring the student employee.​

Considerations for Hiring Non-UWSP Students who are minors:

  • Additional rules and regulations need to be followed when hiring a minor, including but not limited to work permit requirements, limitations on the type of work and hours, break requirements, additional safety requirements.
  • If you are interested in hiring minors or posting a job for non-UWSP employees to consider who would/could be minors, please consult with Human Resources prior to posting or filling your position.
  • Background checks for those entrusted with the minor’s care (contact us for guidance), work limitations (no hazardous work allowed), etc. See the UWS Minors on Campus and UWSP Minor Protection and Adult Leadership webpage.

​Work-Study

A student's work study information or availability is not readily viewable in Workday at this time. Please reach out to HR or UWSP CASE Program Manager for Student Employment and Volunteerism to help you connect with that information.

  • Coming soon - completing a costing allocation for work study.​

Maximum Work Hours Ability​

Student employees can only work a maximum of 25 hours per week during fall and spring semesters. 

Student employees may work up to 40 hours during winterim break and summer break. 

If the student employee has more than one position at UWSP, all hours worked count towards the thresh​old​ above. Thus, it's critical to speak with your student employees to confirm if they have other employment at UWSP. If so, they cannot go above the hours listed above per week between all jobs held. Also, ensure your student employees know that they are responsible for notifying you if they get another job at UWSP after starting in your department. As needed, coordinate with their other supervisors to verify the student is not going beyond the hours work thresh​olds.  

Approving Time as a Manager

Student Employee Job Active / Inactive Status​

Contact your HR Business Partner to activate or deactivate a job / job posting.

Graduating Student Employees and Working Ability

If a student graduates in fall semester they cannot work past the start of the following spring semester. 

Example:​ Student graduates in December 2025. They cannot work past January 23, 2026.

If a student graduates in the spring semester they cannot work past commencement. 

Example: Student graduates in May 2026. They cannot work past May 16, 2026.

You may ask for approval for an exception to the above timeframes. To request an exception please contact, Nora Boomer, HR Manager at nboomer@uwsp.edu.

Workday Resources

Recruiting:

Compensation:

​Onboarding:

Time & Absence:

​Terminations or Ending a Job for a Student Employee:

​​​​Additional Resources:

​Student Experience (video how tos):

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Contact Us:

Human Resources
Old Main Room 133

hr@uwsp.edu