Workflow Processing Timelines

​*** Estimates only. Times of high volume will result in extended timelines. *** 

During off-peak and normal business operations circumstances, please allow processing times as -  

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​​Category 

Timeline  

Comments 

Purchase Requisitions 

5-7 business days (based on date received in Buyers Queue) 

Purchase Requisitions can be processed in 5 business days or less from date received in Buyer's queue, if all required documentation is attached to your purchase requisition (quotes, waivers, simplified bidding records, etc.) and all the information on the purchase requisition is complete and in compliance with the procurement process/regulations. 

Sole Source Waivers 

5-7 business days (based on date received in Buyers Queue) 

Sole Source waivers up to $25,000 can be approved on campus with appropriate justification. All supporting documentation must be included with your sole source waiver form and all required signatures must be present on your form. Procurement reserves the right to reject any request for a sole source purchase if insufficient justification is not included.  

Contracts 

10-14 business days (based on date received in Buyers Queue) 

Currently, only the Procurement Director on campus has the contracting signature authority to sign all contracts related to the purchase of goods and services. 

Request for Bids (RFB) 

1-6 months (based on date received in Buyers Queue) 

The average RFB takes approximately three months to complete, depending on the complexity of the items being bid. 

Request for Proposals (RFP) 

Min. of 9 months 

RFPs require forming committees, training the committee members, and other extensive planning. If your department is planning a purchase that will require an RFP, please expect this process to take anywhere from 9-18 months from start to finish. ​