- Title implementation (go-live) is November 7, 2021.
job library is frozen now through go-live on November 7th to allow a
time period without any changes to complete employee-manager
conversations and for the titles to be uploaded into the Human Resources
Information System (HRS).
- More information is forthcoming on
the compensation program, but the salary structure will not be published
until the title structure is completely based on the wrap-up of
- Employee-manager conversations may start as soon as May 10, 2021, and go through September 10, 2021.
- Manager Resources:
- Employee Resources:
We are moving into the next phase of the Title and Total Compensation (TTC) Project! There are several updates this month.
Mapping/Titling Employee-Manager Conversation
All staff should have had an employee-manager conversation about their mapping title by September 17, 2021.* The TTC mapped titles will be effective November 7, 2021.
Possible Staff Action: If your manager did not have a recent TTC mapping/titling conversation with you and/or you have additional questions about your titling conversation, please use this update and the May 2021 TTC Update (above) to support you initiating a discussion with your mapping with your supervisor.
As needed, please contact Human Resources if you need guidance/support to have this discussion. Human Resources has been actively following up with managers to support conversations.
*As a reminder, a few titles are outside of the mapping scope, such as Faculty. If you are a staff member and your role is outside of the mapping scope of TTC, your supervisor should have confirmed this on or before September 17, 2021.
Hopefully, you agree that the standard job description (SJD) matches your duties/best reflects your essential position responsibilities. If you do not agree, review and follow the UWSP Appeals Workflow, Instructions, and Formal Appeal Form to submit an appeal, if you have not done so already. The packet outlines the complete appeal process, reasons for appeal, how to appeal effectively, and the formal appeal form (if an appeal is requested beyond informal appeal).
The formal promotion process for non-instructional Academic Staff ended as of July 2021 since TTC is being implemented officially on November 7, 2021. Lecturer remains a promotional series and levels (Associate, No Prefix, or Senior) will be reflected within Business Titles after TTC implementation. For further details watch the Title and Total Compensation (TTC) In Summary Video (promotion and progression topics start around 6 min 30 seconds into the video) released in May 2021.
The updated promotion and progression frameworks are currently being created for review by division executives and the Chancellor. Shared Governance will have an opportunity to review and provide feedback before a final decision and implementation date are made by the Chancellor.
Professional Development Framework
The professional development framework will be foundational for the promotion and progression frameworks. Shared Governance will receive draft documents for feedback to Human Resources this fall.
Your initial feedback is requested! Please take the brief (7-8 questions) pre-assessment survey to provide insight into current professional development at UWSP.
Use of Teaching Professor at UWSP
Faculty Council has approved a workgroup to create a proposal policy and/or process for the use of Teaching Professor at UWSP. The workgroup includes Rebecca Sommer, Assistant Dean - School of Health Sciences and Wellness (to represent Faculty interests), Katie Jore, Vice Chancellor of Academic Affairs, and Lisa Schaufenbuel, Associate Director of Human Resources
Salary Structures and Pay
During the Friday, October 22nd Joint Governance meeting, UW System will present a salary/compensation presentation that will recap how salary ranges were determined, how to understand the salary ranges, and how the salary ranges are being implemented. In the weeks to come, some handouts should be available for review. Additionally, in November, UW System will hold town halls for all employees with recordings to be available. Watch for more communication specific to this topic in October/early November!
Employee-Manager ConversationsAll managers were expected to finalize initial employee-manager conversations by October 8, 2021. If you believe your manager has not had the initial conversation with you, please contact your supervisor’s supervisor to discuss your concern.
Job Code UpdatesAll job codes are changing even for jobs, such as Faculty, that are outside of the scope TTC mapping. The job code changes are to support job code numeric and formatting consistency.
If you are thinking about appealing, use the UWSP Appeals Workflow, Instructions, and Formal Appeal Form
to determine whether to appeal and next steps. The UWSP TTC Appeals Committee will be receiving training to conduct appeals within the coming months.
If you are University Staff, Fair Labor Standards Act (FLSA) non-exempt/hourly, and you believe you should be mapped to a title that is listed as FLSA exempt, use the below information to determine your next steps. Remember: TTC Mappings were identified in accordance with your current FLSA status.
- First, understand why you are currently FLSA non-exempt. There are two reasons which may apply: a) salary threshold and/or b) duties. Review the “Fair Labor Standards Act Exemption Status” section resources on the Time, Absence, and Earnings page.
- Second, if you are non-exempt now and believe based on your duties that you are truly FLSA exempt, this situation, although connected, does not fall within the TTC appeals process. Thus, your request for review falls outside of TTC. You are responsible for providing proof that your duties are exempt to Human Resources. Appropriate evidence includes detailed documentation of duties (including percentages), decisions you make independently, policies to which you can grant exceptions, and problems you solve. Additional documentation may be requested/required.
If you are not sure whether you want to or should appeal, you are encouraged to appeal. If you have questions, contact us at email@example.com
Additional October Update
Title Changes Coming Soon. On November 7, academic staff, university staff, and limited appointees will have updated job titles and new standard descriptions as a result of the Title and Total Compensation (TTC) Project. Employees will receive a title change notification email in November that will confirm job title, business title, exemption status (hourly or salaried), and salary grade.
Salary Ranges Available November 1. Updated salary ranges will be available for employees to view on the Title and Total Compensation Project website on November 1.
Salary Structure Town Hall Meetings in November. UW System is hosting a Salary Structure Town Hall Meeting on November 9 and November 18 for employees to learn more about the salary structure. The Town Hall meeting will cover: How UW System’s salary structure was built; How jobs fit into the salary structure; How the salary structure will be maintained; Answer commonly asked questions about employee pay.
• If you would like to review information prior to the town hall meetings, please review the TTC Salary Structure Education October 2021 presentation slides from the October 22nd Joint Governance meeting.
Formal Job Title Mapping Appeals Opens November 22, 2021 (or as soon as the staff member receives their notification email from UWS).
Employees who want to submit a formal title appeal should use the UWSP Appeals Workflow, Instructions, and Formal Appeal Form. The title appeal filing period opens November 22, 2021 (or as soon as a staff member receives their title confirmation email, whichever date is earlier) and closes December 31, 2021. Title appeal forms will be reviewed and processed between January and May 2022.