In May 2011, the Joint Commission announced new standards for onboarding students, volunteers and contractors for all healthcare systems. These placements require the above groups to attain the same health and background clearances as their paid employees. These onboarding processes include vaccination screenings, criminal background checks, orientation sessions, validation of educational level and licensure, acquiring health insurance and professional liability insurance. All JCAHO health systems follow these requirements and non-Joint Commission approved organizations may follow some variation of the above requirements (jointcommission.org
At UWSP, we must ensure that School of Health Sciences and Wellness students having contact with patients/clients or community persons as a part of an educational activity will not transmit disease, will have adequate protections in case of an accident or injury, and provide the safest care possible for other individuals. Therefore, UWSP has developed procedures to ensure that these goals are met. The purpose of these student learner onboarding requirements is to uphold best practices (JCAHO) and state and other accrediting body requirements surrounding individuals in any healthcare setting-including community-based settings.
To ensure the safety of students participating in clinical education and the clients they will be seeing, the Doctor of Physical Therapy program will require the following assurances of
all students (see exemptions section below) prior to entering the program and maintain those assurances throughout the program:
- Criminal Background Check
- Complete prescribed State and Federal Criminal Background Checks (Viewpoint Screening)
- Students with a concern related to Criminal Background and/or Caregiver history will be encouraged to seek insight from the Wisconsin Physical Therapist Examining Board with regard to licensing eligibility.
- Health and Immunizations
Training and Certifications
- Physical exam
- A negative tuberculosis (TB, or PPD) skin test from within the past year; if the skin test is positive, then a negative chest x-ray is required.
- Annual updates are the minimum requirement, and some clinical sites may require a two-step TB test, and/or a negative TB test within the past 3-6 months.
- Immunizations (OR titers, which document immunity) for:
- Varicella, 2 vaccinations (chicken pox)
- Measles (2 MMR vaccinations)
- Mumps (2 MMR vaccinations)
- Rubella (2 MMR vaccinations)
- Hepatitis B immunization series (3 immunizations) and titer (proof of immunity)
- A Tdap (tetanus, diphtheria, and pertussis/whooping cough) booster from within the past 5 years.
Additional Requirements Based Placement Location
- Annual criminal and caregiver background checks
- HIPAA training (annual training required) if applicable
- CPR (Basic Life Support or BLS) certification
- Bloodborne pathogen training/universal precautions training (annual training required) if applicable
- Child abuse recognition training
- Influenza vaccine
- COVID-19 vaccine (when applicable)
- Drug screening test
Additional Requirements Based on Location:
Please remember, placement sites have the authority to establish any specific requirements for student participation at their site. Although these are not UWSP policies, they are requirements specific to the site. Students are required to comply with all UWSP and placement site requirements in order to participate. Even if you are an employee at the site, it is mandatory that you meet all university and placement site requirements.
Evidence of Immunization & Compliance Information:
Students are responsible for uploading appropriate documents to Viewpoint, the assurances tracking database. Please utilize Canvas resources for detailed instructions and short tutorial videos on accessing Viewpoint. Please request assistance if you are having difficulty.
If a student participant believes they qualify for an exemption to any of these requirements, please consult the program director. Please note the program is not responsible for delayed clinical placement or graduation due to a qualifying exemption. Based on the specific circumstances, a qualifying exemption may make clinical placement difficult or impossible and could prevent successful completion of the program.
Resources for Maintaining Assurances: