Six Weeks Prior to Event

-Complete UWSP Pre-Contract Worksheet and submit to Assistant Director of Campus Activities

-Set Deadlines for tasks that need to be completed

-Reserve campus space online through Campus Reservations

-Brainstorm publicity and/or promotional ideas

-Order items of publicity from the artist's/lecturer's agent

Five Weeks Prior to Event

-Review contract specifications with artist's/lecturer's representative

-Contact Campus Reservations to confirm room set up (x4974)

-Contact Transportation Services for a vehicle if needed (x2884)

-Contact Program Services for technical requirements (x4203)

-Make catering reservation with Food Services or submit a food waiver (x3434)

-Make Ticket Sales arrangements if needed (x4100)

-Make a request for Ushers (x4056)

-Start making arrangements for publicity and/or promotion

Four Weeks Prior to Event

-Finalize publicity and/or promotional details

-Start publicity/promotion of the show

Three to Four Weeks Prior to Event

-Continue distribution of publicity/promotion

-Put tickets on sale if appropriate

One Week Prior to Event

-Final push for publicity/promotion

-Check ticket sales if appropriate

-Contact the artist's/lecturer's representative to review the day of show event schedule and onsite contact information

-Finalize all details with Program Services, Centers Reservations, Food Service, and UC Box Office

Day of Event [Prior to 4:30pm]

-Pick up the performer's check (and Dressing Room Keys, if needed) at the Campus Activities Office (DUC 340)