IT Computer Lab Reservation Policy

IT Computer Labs Management
IT Computer Labs Management Office is responsible for scheduling public computer lab reservation requests submitted via the UWSP Event Management System (EMS). Individuals unable to access or having difficult with EMS can contact IT Computer Labs Management Office for assistance.

Lab Use and Scheduling
Lab Use
Academic and homework use are primary areas of focus applied to IT public computer labs. Reservation requests for non-academic related events will be reviewed to ensure the reservation request:
  1. Does not interfere with academic or homework use of the computer lab.
  2. Does not interfere with the general welfare of UWSP community members, i.e., faculty, staff, and students.
  3. Meets guidelines for which computer labs have been designed.
NOTE: The use of state facilities, including faculty and staff offices, for soliciting, receiving, or making political contributions by mail or in person is prohibited by law (11.36 Wis. Stats.).

Scheduling
IT computer labs are generally scheduled on a first-come, first-served basis. Reservation requests can be requested for no longer than one year in advance of the date of the request being submitted, i.e. Fall Semester 2011 can submit requests through Fall Semester 2012. EMS is the resource used in scheduling all computer lab reservations. Labs Management Office staff can assist those unable to access EMS or having difficulty using EMS.

Priorities for Use and Definitions of Classifications
Priorities for Use
Academics, classes and homework activity, are intended as primary use of IT computer labs. Fees and staffing are assigned based on the classification assigned to the reservation. IT Computer Labs Management staff will arrange for guest account creation for lab reservations involving Factors taken into consideration when determining the classification assigned include:
  • Type of event
  • Sponsoring organization
  • Policies set for acceptable computer lab usage
  • Impact on computer lab(s) usage across campus
  • Charges incurred by event participants
Classifications
Labs Management Office determines the classification to be assigned to reservations following guidelines detailed below.

Classification Description Fees
Class I Users UWSP academic or administrative units using IT computing facilities and services to provide course work, workshops, training, research activities, or institutional programs for UWSP faculty, staff, and/or students. Events may include some non-UWSP participants (not a majority). This group of users is led by a UWSP faculty or staff member.

Audience: UWSP faculty, staff, and students with small percentage of external.
No lab reservation fee and no Lab Assistant fees assessed. Non-UWSP participants will require a guest account. The $20 account activation fee is waived for Class I Users.

Class II Users UWSP academic or administrative units using IT computing facilities and services to provide course work, workshops, training, research activities, or institutional programs for K-12 students, college students, or UW System faculty, staff, or students.

Audience: Prospective K-12 or college students, UWS faculty, staff, students.
A fee of $20 shall be assessed to facilitate account creation and lab setup plus

Lab Assistant fees of $8.50 per hour - Lab Assistants arrive 15 minutes prior to the group's scheduled start time to ready the lab for the event.
Class III Users UWSP academic or administrative units using IT computing facilities and services to provide non-credit courses or activities for non-profit organizations, state or federal government agencies, non-UWS institutions, or community members.

Audience: External but non-profit or state/federal agencies.
$40 per hour for use of the computer lab, with a minimum half-day charge assessed plus

$20 fee assessed for group network account creation plus

Lab Assistant fees of $8.50 per hour - Lab Assistants arrive 15 minutes prior to the group's scheduled start time to ready the lab for the event.

This assumes no specialty software installation. In the event specialty software needs to be installed, additional fees - as well as advance notice - will be involved.

Class IV Users All other users. Lab reservation requests that do not clearly fit into the categories defined above.

Audience: Generally private entities or organizations and groups outside the UWSP campus community.
$200 per hour for use the computer lab, with a minimum half-day charge assessed plus

$20 fee assessed for group network account creation plus

Lab Assistant fees of $8.50 per hour - Lab Assistants arrive 15 minutes prior to the group's scheduled start time to ready the lab for the event. This assumes no specialty software installation. In the event specialty software needs to be installed, additional fees - as well as advance notice - will be involved.

Computer Labs Available

DUC 201, DUC 203, and LRC 110 IT computer labs are designated as “homework only” labs and are not available for reservations. Labs available for reservation and resources in each lab include:
  • CAC 301 - 24 Macs + 1 PC
  • CCC 307 - 28 PCs
  • CCC 323 - 24 PCs
  • CPS 105 - 17 PCs + 11 Macs
  • CPS 107 - 30 PCs
  • NFAC 172 - 21 Macs + 1 PC
  • NFAC 190 - 19 Macs
  • NFAC 215 - 24 PCs + 2 Macs
  • SCI B228 East - 40 PCs
  • SCI B238 West - 31 PCs
  • TNR 356 - 28 PCs
Confirmation
Lab reservation requests will be confirmed by IT Computer Labs Management staff via email. Reservations are not official until confirmed. Users are urged to request labs well in advance to ensure lab availability.

Questions
Refer questions to IT Computer Labs Management Office via email or phone – information posted above.