Policies and Packages

Event Packages

The UWSP Alumni Association is working to ensure continued support of all Pointer Alumni programs. In order to provide departments with the most complete and comprehensive support, we have the following service packages available for those hosting ON CAMPUS alumni events. An alumni event is defined as an event where your focus is on a group of alumni (affinity group), a milestone marker for a department (Fisheries Fiftieth Alumni Reunion) or an event where you expect 80% of your guests to be alumni.

Basic Package:

Notice needed: Two weeks
Services Offered: One alumni staff member will attend your event with the Alumni Event Board (based upon availability), alumni information and pens. We will welcome the alumni on behalf of the Alumni Association and do a drawing for all alumni and friends who are present.

Purple Package:

Notice needed: Two weeks
Services Offered: We will provide all services described with the Basic Package. Additionally, we can create and bring nametags (25 cents per sheet of 8). This is dependent upon the event organizer in your department providing a list of names of alumni attending at least one week prior to the event.

Gold Package:

Notice needed: at least three months (depending on complexity of event)
Services Offered: We will provide all services described in the Basic and Purple packages with dependencies noted. In addition, with at least three months advance notice, the Alumni Affairs Office can work with you on coordinating logistics such as event location, menu, invitation design and mailing and admission charge processing* to recover costs. The Alumni Office will not pay for food and alcohol, but we can help you set it up if that is desired. In order to expedite this package, we ask that you know what your budget is for your event prior to contacting our office so we can better guide you in the area of logistics.
*The Alumni Association can only provide this service if you have an account in the UWSP Foundation for deposits.

 

Giveaway policy

The UWSP Alumni Association can provide prizes for events on a cost recovery basis. For a complete price list and inventory, please see our Administrative Assistant.

 

Email policy

The UWSP Alumni Association can send an email out on behalf of a group to promote an event that supports the university or its strategic plan. Replies will come to the UWSP Alumni Association and the volunteer or department making the request to ensure timely responses to questions as well as updates. We may not release lists of email addresses. We ask that you have your email branded per the UWSP Style Guide from the University Relations and Communications Office prior to sending it to us. If any fund raising is involved in the email, it must be approved by the UWSP Foundation. Turnaround time is two weeks for email requests.

 

Mailing list policy

The UWSP Alumni Association is happy to work to assist departments and alumni groups in connecting with their classmates. We can work with your group and the UWSP mail house to ensure a large scale mailing goes out in a professional looking manner. If you have a small mailing, we can provide one-time mailing labels for use by your group. The first sheet of 30 is free, and each sheet thereafter is .20 to cover our supply costs. Bulk orders may receive a discount or departments may provide their own labels for printing.

We may not release lists of mailing addresses. We ask that you have your mail piece branded per the UWSP Style Guide from the University Relations and Communications Office prior to sending it to us. If any fund raising is involved in the mail, it must be approved by the UWSP Foundation.

If you are looking to connect one-on-one with a classmate, we encourage you to go to The Connecting Point online alumni community.

 

Social Media Policy

Please email alumni@uwsp.edu if you are interested in promoting your event or news on the Alumni Affairs social media sites. Facebook, Twitter, LinkedIn

 

Name tag policy

The UWSP Alumni Association is happy to provide your group with name tags for your event. UWSP branded name tags are .25 per sheet.

 

Contact information policy

If an alumnus or faculty member of UW-Stevens Point contacts that UWSP Alumni Association for contact information on an alumnus, we will take a message and send the contact information to the alumnus who is being sought and let them know that “John Smith” is looking to connect with them. It is then up to the alumnus whether or not to make contact.

Alumni may search for each other in The Connecting Point online alumni community. Here they will find directory information on alumni who have not elected to hide their information. This community is password protected and only available to alumni.

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